Human Resources Generalist

HR ASSISTANT MANAGER

Organization Context

A mission-driven not-for-profit organization committed to sustainable skill development, healthcare access, and community welfare through integrated polyclinic and training center operations.

Position Overview

The HR Generalist will work in the human resources and organizational development function, ensuring efficient HR operations, regulatory compliance, talent development, and a positive workplace culture across all organizational units. This role bridges strategic HR initiatives with day-to-day operational excellence, supporting 4 units under giving.

Reports to: Head Peerless Giving

Location: Peerless Skill Academy (Kolkata)

Employment Type: Full-Time, Permanent

Experience Required: 4-5 years of HR operations experience, preferably in healthcare, nonprofit, or skill development sectors

Core Responsibilities

A. HR Operations & Administration

Payroll & Compensation:

• Process accurate and timely payroll for all employees across skill centers and polyclinic
• Manage statutory compliance including PF, ESIC, TDS, and other labor law requirements
• Administer salary reviews, performance incentives, and compensation adjustments
• Maintain payroll records and generate required reports
• Ensure alignment with organizational budgets and cost control objectives

Employee Records & Data Management:

• Maintain comprehensive and confidential employee records (physical and digital)
• Manage employee databases
• Process documentation for new joiners, transfers, and exits
• Ensure data accuracy and compliance with data protection norms
• Generate HR reports and analytics for management review

Leave & Attendance Management:

• Administer leave policies (casual, sick, earned, special leave) across locations
• Monitor attendance patterns and manage absenteeism
• Process leave approvals and maintain leave records
• Identify attendance issues and escalate to management as needed
• Track and report on attendance metrics

Compliance & Legal:

• Ensure compliance with Indian labor laws (Shops & Establishments Act, Labor Code, ESI, PF, etc.)
• Maintain statutory registers and documentation
• Coordinate with compliance consultants for regulatory updates
• Prepare for external audits and inspections
• Document grievance procedures and maintain confidentiality

B. Recruitment & Talent Acquisition

Sourcing & Selection:

• Identify recruitment needs in consultation with department heads
• Develop job descriptions and selection criteria
• Source candidates through multiple channels (job portals, referrals, networking)
• Manage end-to-end recruitment process from posting to offer letter
• Conduct preliminary screening and coordinate interviews
• Prepare selection reports with recommendations

Onboarding & Orientation:

• Conduct comprehensive induction programs for new employees
• Familiarize new staff with organizational values, policies, and culture
• Facilitate role-specific training and mentoring
• Track onboarding completion and gather feedback
• Ensure smooth role transition and early engagement

C. Performance Management & Employee Relations

Performance Management:

• Coordinate & Implement performance appraisal systems
• Track performance metrics and identify training needs
• Support managers in goal-setting and feedback conversations
• Maintain performance records and documentation

E. Organizational Development

Policy Development:

• Develop and update HR policies and standard operating procedures
• Ensure policies are communicated clearly and consistently applied
• Review policies periodically for relevance and compliance