Human Resources Generalist

Fund:

General

Reports To:

Human Resources Director

FLSA Status:

Non-Exempt

Job Status:

Full-Time

Travel:

Occasional training

Job Grade:

240

Position Summary: Under the direct supervision of the Human Resources Director, the Human Resource Specialist provides professional support in the administration of human resources programs, including employee onboarding, benefits administration, workers' compensation, records management, compliance reporting, and employee communications.

ESSENTIAL FUNCTIONS:

Reasonable Accommodation Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

• Utilize and maintain employee information within the Human Resource Information System (HRIS);

• Coordinate and administer employee onboarding, including new hire paperwork, orientation presentations, and completion of required employment documentation;

• Assist with employee personnel actions, including new hires, status changes, transfers, promotions, and separations;

• Assist with coordinating pre-employment testing, and performing background checks;

• Maintain accurate, confidential, and compliant personnel, training, medical, and benefits records;

• Administer employee benefit programs and serve as a resource regarding eligibility, enrollment, coverage, and claims procedures;

• Coordinate and facilitate annual open enrollment activities, including employee communications, benefit education, and enrollment verification;

• Assist employees with benefit enrollments, changes, and related inquiries.

• Assist in the administration of workers' compensation claims, including reporting workplace injuries, maintaining records, coordinating medical treatment, communicating with insurance carriers, ensuring compliance with reporting requirements, and coordinating return-to-work programs;

• Assist with the preparation and processing of Affordable Care Act (ACA) employee and employer reporting requirements;

• Design, write, edit, and distribute Human Resources communications, newsletters, announcements, and informational materials.

• Maintain and dispose of records in accordance with Kansas Historical Society retention schedules and County policies.

• Assist with special projects, employee engagement activities, wellness initiatives, training programs, and Human Resources events.

• Maintain strict confidentiality of employee, medical, payroll, and organizational information.

• Serve as backup to the Payroll Clerk and perform payroll-related duties.

MARGINAL FUNCTIONS:

• Other related duties as necessary or required.

POSITION QUALIFICATIONS:

• Must be 18 years of age;

• Must be authorized to work in the U.S.;

• Pass a pre-employment drug screen and health assessment;

• Pass a criminal background check;

• Possess and maintain a valid Kansas Driver’s License.

SKILLS & ABILITIES:

Experience: Two (2) years of experience in human resources, benefits administration, payroll, workers' compensation, or a related field is required. Experience in local government or public sector human resources is desirable.

Education: High School diplomas or equivalent is required. An associate's degree in Human Resources, Business Administration, Public Administration, or a related field is preferred or Certification in a Human Resource.

Skills: Strong grammar skill including the ability to proofread others’ writing. Knowledge of human resources practices, benefits administration, workers' compensation, and applicable employment laws. Strong organizational, communication, customer service, computer, and recordkeeping skills with the ability to maintain confidentiality.

Problem Solving: Problem solving is a factor in this position. Identifies, researches, and resolves routine personnel, benefits, payroll, and workers' compensation issues using established policies and procedures. Exercises judgment in gathering information and recommending practical solutions.

Decision Making: Decision-making may be a factor in this position when dealing with protection under Federal and State law and County policy. This position follows established processes and procedures.

Accountability: Employee is not responsible for budgetary control of the department. Responsible for the accuracy of personnel records, employee data, benefits administration, and assigned compliance reporting. Errors may affect employee services, regulatory compliance, payroll processing, and County operations.

Supervision: Works under the general supervision of the Human Resources Director. This position does not have supervisory responsibilities but may provide guidance to employees regarding Human Resources processes and procedures.

Personal Relations: Frequent contact with other county department supervisors, employees and benefit vendors requiring the ability to communicate and relate in a positive and effective manner.

Working Conditions: Some physical effort is required. A large amount of mental effort and focus is required. This department receives emotionally charged questions and concerns related to pay, benefits and policy. Ability to sit 1-1/2 to 2 hours without break. Ability to lift and carry boxes of files and reports.

PHYSICAL DEMANDS LIFT/CARRY

Stand F (Frequently) 10 lbs. or less C (Constantly)

Walk F (Frequently) 11-20 lbs. F (Frequently)

Sit F (Frequently) 21-50 lbs. O (Occasionally)

Handling F (Frequently) 51-100 lbs. O (Occasionally)

Reach Outward F (Frequently) Over 100 lbs. N (Not Applicable)

Reach Above Shoulder O (Occasionally) PUSH/PULL

Climb O (Occasionally) 12 lbs. or less C (Constantly)

Crawl O (Occasionally) 13-25 lbs. F (Frequently)

Squat or Kneel O (Occasionally) 26-40 lbs. O (Occasionally)

Bend F (Frequently) 41-100 lbs. O (Occasionally)

N (Not Applicable) – Activity is not applicable to this occupation.

O (Occasionally) – Occupation requires this activity up to 33 of the time (0 – 2.5+ hours/day).

F (Frequently) – Occupation requires this activity from 33% - 66% of the time (2.5 – 5.5+ hours/day).

C (Constantly) – Occupation requires this activity more than 66% of the time (5.5+ hours/day).