Human Resources Generalist

HR Generalist

Location: Kraków, Poland

Role Summary

We are seeking an experienced HR Generalist with strong knowledge of Polish employment law and technical recruitment expertise to serve as the standalone HR representative for our Poland operations. The successful candidate will manage the complete employee lifecycle, ensure compliance with Polish labour regulations, partner with leadership on HR initiatives, and drive recruitment activities for technical and business roles.

This role is ideal for an HR professional who enjoys autonomy, can operate independently, and is comfortable balancing HR operations, compliance, employee relations, and recruitment responsibilities.

Key Responsibilities

HR Operations & Employee Lifecycle

• Manage end-to-end employee lifecycle activities including Pre-onboarding, onboarding, employment changes, and offboarding.
• Prepare and maintain employment documentation in line with Polish Labour Code requirements.
• Coordinate probation reviews, contract extensions and employee records.
• Ensure compliance with local employment, working time, leave, and benefits regulations.
• Maintain HRIS and employee databases ensuring accuracy and confidentiality.

Employment Law & Compliance

• Act as the subject matter expert on Polish labour law.
• Monitor legislative changes and advise management on HR implications.
• Support audits and ensure compliance with internal policies and statutory requirements.
• Manage mandatory HR documentation and employee files.
• Coordinate occupational health examinations and mandatory training requirements.

Employee Relations

• Act as first point of contact for employees regarding HR matters.
• Support employee engagement and retention initiatives.
• Manage disciplinary and grievance processes where required.
• Provide guidance to managers on performance and employee relations issues.

Payroll & Benefits

• Liaise with payroll providers and external partners.
• Validate payroll inputs, leave records, and compensation changes.
• Support administration of statutory and company benefits.
• Ensure compliance with social security and tax-related employment obligations.

Talent Acquisition

• Manage full-cycle recruitment for technical and non-technical positions.
• Source and attract candidates through LinkedIn Recruiter, job boards, and networking channels.
• Partner with hiring managers on workforce planning and hiring strategies.
• Coordinate offers, negotiations, pre onboarding and onboarding activities.

Stakeholder Management

• Partner with local and global leadership teams.
• Provide HR reporting and workforce analytics.

Required Qualifications

• Bachelor's degree in Human Resources, Business Administration, Psychology, or related field.
• 3-5 years of HR Generalist experience in Poland.
• Strong knowledge of:
• Polish Labour Code
• Working time regulations
• Leave and absence management
• Employment contracts
• Termination procedures
• Personal data protection (GDPR)
• Experience recruiting technical professionals
• Experience supporting employees under Umowa o Pracę (UoP).
• Fluent communication skills
• Experience working independently in a standalone HR capacity preferred.

Preferred Qualifications

• Experience in international organisations.
• Experience managing HR processes for technology companies.
• Knowledge of immigration and work permit processes.
• Familiarity with BambooHR, Workday, SAP SuccessFactors, or similar HRIS platforms.
• Recruitment agency or in-house technical recruitment background.
• Fluent Polish (desirable).