Human Resources (HR) Assistant

The HR Assistant provides administrative and operational support to the Human Resources department, helping ensure efficient HR processes and a positive employee experience. This role supports recruitment, onboarding, employee records management, benefits administration, and general HR activities while maintaining confidentiality and compliance with company policies and applicable employment laws.

Key Responsibilities

1. Recruitment and Staffing

• Assist with posting job advertisements and updating job listings.
• Review resumes, coordinate interviews, and communicate with candidates.
• Schedule interviews and support hiring managers throughout the recruitment process.
• Maintain accurate recruitment records and applicant information.
• Create, maintain and oversee recruitment trackers.

2. Employee Onboarding and Offboarding

• Coordinate new-hire paperwork and onboarding activities.
• Verify that required employment documents are completed and maintained.
• Assist with employee orientation and introduction to company policies.
• Coordinate exit paperwork, clearance procedures, and employee separation records.

3. Employee Records and HR Administration

• Maintain accurate, organized, and confidential employee files.
• Update employee information in HR systems and databases.
• Prepare HR letters, reports, forms, and other documentation.
• Ensure HR documentation is properly stored and accessible to authorized personnel.

4. Benefits Support

• Assist with employee benefits enrollment and related inquiries.
• Maintain records of paid time off, sick leave, and other employee benefits.

5. Employee Relations and HR Support

• Respond to routine employee questions regarding HR policies, procedures, and benefits.
• Escalate sensitive employee concerns to the HR Manager when appropriate.
• Assist with employee engagement activities, training sessions, and company events.
• Support the implementation and communication of HR policies and procedures.

6. Compliance and Reporting

• Assist in maintaining compliance with applicable labor laws and company policies.

• Prepare routine HR reports, employee headcount reports, and personnel summaries.

• Maintain confidentiality when handling employee information.

• Assist with HR audits and ensure personnel documentation is complete and accurate.

• Previous administrative or HR experience preferred; entry-level candidates may be considered.

• Knowledge of basic HR practices, recruitment processes, and employee documentation.

• Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.

• Experience with HR information systems (HRIS) is an advantage.

• Strong written and verbal communication skills.

• Excellent organizational skills and attention to detail.

• Ability to handle confidential information with professionalism and discretion.

• Ability to multitask, prioritize responsibilities, and meet deadlines.