HUMAN RESOURCES INFORMATION SYSTEMS SPECIALIST

JOB DESCRIPTION SUMMARY
The Human Resources Information Systems (HRIS) Specialist is directly supervised by the HRIS Manager and is responsible for implementing and optimizing the Human Resource Information Systems and databases to support the HR department and Pittsburgh Public Schools. This position maintains data integrity through conducting audits, running reports and troubleshooting issues. The HRIS Specialist works collaboratively with HR team members as well as the Information Technology (IT) and Finance departments.

WORK MONTHS
12 months

ESSENTIAL FUNCTIONS

1. Conduct HRIS and database audits to address position, record, and general ledger errors, and implement corrections.

2. Ensure that all changes in Munis are accurately reflected in Frontline while reviewing and updating the system, including Account Profiles, School Visibility Profiles, and Absence Reasons.

3. Collaborate with HR personnel and the IT department to troubleshoot and resolve Munis and Frontline Hiring Manger/Campus User account permissions, access, and issues.

4. Respond to Tier 2 customer support inquiries from employees and applicants regarding Frontline and Munis.

5. Submit information to the Budget Division to create new positions, address overstaffing issues, and ensure proper position control is maintained.

6. Run and submit routine reporting requests from internal and external stakeholders including State and Federal Censuses, PIMS Staff related reporting, rosters, seniority lists, and employee counts.

7. Maintain annual staffing and recruiting databases in accordance with collective bargaining agreements, key data tables, queries, staffing reports, debugging errors and creating database backups.

8. Provide technical and data support related to internal staffing seasons, summer programming and additional work opportunities to ensure data integrity.

9. Create, update, manage responses, and analyze HR Qualtrics surveys.

10. Update the webpages for the Talent Management Division.

11. Troubleshoots technical issues independently and in collaboration with vendors and the HRIS Manager.

12. Work collaboratively with HR team members and the Finance, IT, Data Research, Evaluation, & Assessment (DREA) and other Central Departments to address, resolve, and enhance HRIS functions.

13. Assist the HRIS Manager with the design, testing, and implementation of HRIS system changes, including modifications to system components and the development of new or expanded modules.

14. Assist the HRIS Manager in training employees in the use of HRIS systems and developing additional SSRS or PowerBI reports.

15. Serve as the backup to complete essential job functions in the absence of the HRIS Manager and HRIS Assistant.

16. Document various Standard Operating Procedures within the department and recommend improvements.

17. Participate in departmental, team, and individual planning and goal- setting.

18. Communicate effectively and confidentially at all levels, over the phone, face-to-face, and electronically.

19. Other relevant duties as assigned by supervisor in support of the department's goals and objectives and the District's mission and Superintendent's Priority Goals.

EDUCATION REQUIRED
Bachelor’s Degree or relevant experience may be considered in lieu of a degree

CERTIFICATION/LICENSURE REQUIRED
None Required

YEARS OF EXPERIENCE
3-4 years

KNOWLEDGE, SKILLS, & ABILITIES

· Strong analytical skills and an aptitude for data including an understanding of relational database design.

· Ability to conduct detailed audits on record sets and determine roots causes of problems.

· Experience troubleshooting issues and developing effective solutions.

· Demonstrated project management and presentation skills, attention to detail, organized and able to meet frequent and changing deadlines.

· A capacity to solve problems, to stay organized and manage multiple priorities.

· Flexibility to learn new systems and adjust to changing organizational needs.

· Understanding of human resources, practices, policies, and procedures.

· Ability to build and maintain strong working relationships while working collaboratively as a team player, under pressure with multiple competing deadlines, and with culturally, educationally, and racially diverse internal and external customers.

· Demonstrated proficiency in MS Excel, PowerPoint, Outlook, and Word (SQL preferred)

· Excellent verbal and written communication skills.

· Value, demonstrate, and promote diversity, equity, and inclusion

WORKING CONDITIONS & PHYSICAL REQUIREMENTS
The working conditions and physical requirements described here are representative of, but not limited to, those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made.

• Varies based on department needs.

APPLICANT ELIGIBILE CRITERIA
None Required

CITY OF PITTSBURGH RESIDENCY REQUIREMENT
This position requires individuals to live in the territorial boundaries of the School District of Pittsburgh. If hired for this position you will be required to establish residence within three calendar months of your hire date with Pittsburgh Public Schools.

Position : 110867

Type : INTERNAL & EXTERNAL

Location : HR-TM-IS-HR INFORMATION SYSTEM

Grade : SUP EXMPT 5 BWK

Group : SUPPORT EX

Posting Start : 08/18/2026

Posting End : 12/31/9999

MINIMUM PER PAY RATE: $2,653.27-$2,653.27