Human Resources Intern

Title: Human Resources Intern

Location: New York City Metroplitan Area

Reports to: HRIS Manager

Pay Range: $17. 00 - $17.00 per hour

Classification: Non**-**Exempt

Employment Type: Full- time Seasonal Internship - September to January (4 months)

Role Summary: The Human Resources Intern will provide hands-on support to the HRIS Manager in the migration, organization, and secure management of NAICA’s employee personnel records. The position is particularly suited for an individual interested in Human Resources, HRIS, personnel records management, compliance, and data administration.

Primary Job Responsibilities/Duties:

The job duties of the HR Intern include, but are not necessarily limited to, the following:

• Extract and organize employee personnel records from Rippling prior to loss of system access.
• Assist with the migration and upload of personnel records into Paycom.
• Review records for completeness, accuracy, and appropriate categorization.
• Organize personnel files to support NAICA’s recordkeeping and compliance requirements.
• Identify medical-related and other confidential records requiring separate, restricted-access storage.
• Maintain confidentiality and exercise discretion when handling sensitive employee information.
• Assist with quality-control reviews to ensure records are accurately transferred and accessible in Paycom.
• Maintain tracking documentation of records migrated and outstanding items.
• Support the HRIS Manager with other HR records and data-management projects as needed.

Physical Requirements:

• Ability to walk, stand, kneel, crouch, and bend over.
• Ability to lift, reach, and handle objects weighing up to 25 pounds.
• Ability to sit at a desk and work on a computer for prolonged periods.
• Ability to travel to different locations within New York City, as needed.

Work Environment / Schedule Requirements:

• May be required to work shifts, including evenings or night tours and/or Saturdays, Sundays and holidays with holiday pay differential.

Qualifications:

• Current college student or recent graduate pursuing Human Resources, Business Administration, Information Systems, or a related field preferred.
• Strong organizational and administrative skills.
• High attention to detail and accuracy.
• Ability to work with confidential and sensitive information.
• Basic proficiency with Microsoft Office, particularly Excel.
• Ability to manage multiple tasks and meet time-sensitive deadlines.
• Interest in HR technology, personnel records, compliance, or data management.

Equal Employment Opportunity

NAICA is an equal opportunity employer committed to maintaining a diverse workforce and inclusive work environment. As such, discrimination in any aspect of hiring or employment based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy, childbirth, and related medical conditions), or other applicable legally protected characteristics is strictly prohibited.

Applicants of all backgrounds and experiences are encouraged to apply. NAICA will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable federal, state, and local laws, rules, and regulations. NAICA also offers reasonable accommodations as required by applicable federal, state, and/or local laws. Applicants seeking an accommodation for any part of the application or interview process should contact Human Resources by sending an email to [email protected] with the Subject “Reasonable Accommodation Request.”

Competitive Benefits Package

• Comprehensive Health, Dental and Vision Benefits for full-time employees
• 403(b) Retirement Savings Plans
• Loan Forgiveness Programs for eligible employees
• Paid Holidays and Vacation
• Paid Time-off
• Vol Life Insurance and AD&D
• Term Life and AD&D insurance
• Long Term Disability
• Employee Assistance Program support (EAP)
• Commuter Benefits Program
• Aflac: Short-Term Disability, CA, Accident and Hospital
• Employee Discount Program

False Statements

Misrepresentation of your experience, skills, education, or other qualifications, or submission of false/fraudulent information or documentation during or after the application process may result in the rejection of your application or termination of your employment.

At-Will Employment Disclaimer

While we sincerely hope to form a long and mutually beneficial working relationship, NAICA is an at-will employer. Therefore, employment is subject to termination at any time, with or without notice or cause, at the discretion of you or the organization.

Physical Requirements:

• Ability to walk, stand, kneel, crouch, and bend over.
• Ability to lift, reach, and handle objects weighing up to 25 pounds.
• Ability to sit at a desk and work on a computer for prolonged periods.
• Ability to travel to different locations within New York City, as needed.

Work Environment / Schedule Requirements:

• May be required to work shifts, including evenings or night tours and/or Saturdays, Sundays and holidays with holiday pay differential.

Qualifications:

• Current college student or recent graduate pursuing Human Resources, Business Administration, Information Systems, or a related field preferred.
• Strong organizational and administrative skills.
• High attention to detail and accuracy.
• Ability to work with confidential and sensitive information.
• Basic proficiency with Microsoft Office, particularly Excel.
• Ability to manage multiple tasks and meet time-sensitive deadlines.
• Interest in HR technology, personnel records, compliance, or data management.