Human Resources Manager

Human Resources Manager

Full Time

We are seeking an experienced, hands-on Human Resources Manager to oversee and lead the Human Resources function within our skilled nursing/long-term care facility.

This is not an entry-level HR position. The ideal candidate is an experienced healthcare HR professional who understands the unique regulatory, staffing, payroll, employee-relations, and compliance requirements of long-term care.

This position requires strong working knowledge of Florida AHCA requirements, AHCA Level 2 background screening, Joint Commission readiness, FMLA, ADA, FLSA, labor and employment laws, Workers' Compensation, payroll, employee relations, recruitment, and personnel-file compliance.

You will partner closely with the Administrator, Director of Nursing, department managers, and employees to ensure a compliant, productive, and positive workplace while supporting the highest quality of care for our residents.

What You Will Do

HR Leadership & Employee Relations

• Manage the day-to-day Human Resources operations for the facility.
• Serve as a trusted HR advisor to the Administrator and department managers.
• Partner with management regarding employee relations, performance, attendance, coaching, corrective action, and disciplinary matters.
• Conduct and/or assist with employee investigations.
• Coach managers before employee disciplinary actions are taken.
• Promote a respectful, professional, and positive workplace culture.
• Maintain confidentiality regarding employee and facility matters.
• Monitor turnover, retention, attendance, recruitment, and other HR metrics.

Payroll & Timekeeping — REQUIRED EXPERIENCE

• Manage and/or oversee biweekly payroll processing and ensure payroll is accurate and timely.
• Review employee timecards, attendance, overtime, PTO, deductions, and other payroll-related information.
• Audit timekeeping records and identify discrepancies before payroll is finalized.
• Process and maintain employee changes affecting payroll, including new hires, terminations, promotions, transfers, pay-rate changes, and status changes.
• Partner with department managers to ensure accurate scheduling and timekeeping.
• Research and resolve payroll discrepancies and employee payroll questions.
• Ensure proper application of overtime and wage/hour requirements.
• Maintain accurate payroll and employee records.
• Work with payroll providers and/or corporate payroll teams as applicable.
• Maintain strict confidentiality of employee compensation and payroll information.
• Assist with payroll audits and related compliance reviews.
• maintain accurate, complete, and confidential employee personnel files.
• Conduct regular personnel-file audits.
• Track licenses, certifications, background screenings, training, competencies, and required documentation.

Florida AHCA & Long-Term Care Compliance

• Maintain working knowledge of Florida AHCA requirements applicable to skilled nursing and long-term care facilities.
• Manage and monitor applicable AHCA Level 2 background screening and Clearinghouse requirements.
• Track required background screening documentation and employee eligibility.
• Ensure required personnel documentation is complete and current.
• Conduct regular personnel-file audits.
• Assist with preparation for AHCA surveys, audits, and regulatory reviews.
• Monitor employee credentials, licenses, certifications, training, and required documentation.
• Maintain HR processes that support survey readiness and regulatory compliance.

Joint Commission & Survey Readiness

• Support facility readiness for Joint Commission accreditation and surveys, when applicable.
• Maintain personnel files and HR documentation in accordance with applicable accreditation requirements.
• Ensure education, experience, licenses, certifications, competencies, and training are properly documented.
• Conduct routine audits of personnel files to identify and correct deficiencies.
• Assist leadership with survey preparation and corrective action plans related to HR findings.
• Maintain accurate documentation of employee training, competency, orientation, and required education.

Employment Law & Compliance

The successful candidate must have practical knowledge and experience applying applicable employment laws and regulations, including:

• FMLA – Family and Medical Leave Act
• ADA – Americans with Disabilities Act
• FLSA – Fair Labor Standards Act
• EEOC requirements
• Workers' Compensation requirements
• Applicable Florida employment laws
• Wage and hour requirements
• Anti-discrimination and anti-harassment requirements
• Employee privacy and confidentiality requirements

Workers' Compensation & Leave

• Coordinate Workers' Compensation claims and documentation.
• Monitor FMLA, medical leave, ADA accommodations, and other applicable leaves.
• Coordinate return-to-work processes.
• Maintain accurate case documentation and follow-up.
• Work with employees, managers, insurance representatives, and other appropriate parties.

Performance Management & Training

• Monitor employee performance evaluations.
• Ensure evaluations are completed accurately and timely.
• Coach managers on performance management and documentation.
• Assist with performance improvement plans and corrective action.
• Coordinate required employee training and education.
• Maintain training and competency records.
• Support employee recognition and engagement programs.

Labor Relations

• Maintain a professional working relationship with union representatives when applicable.
• Interpret and administer applicable collective bargaining agreements.
• Assist management with labor relations matters.
• Maintain awareness of applicable labor laws and regulations.
• Support management during grievances, disciplinary matters, and other labor-related issues.

Required Qualifications

• 3+ years of progressive Human Resources experience.

• Healthcare HR experience required.

• Long-term care/skilled nursing/nursing home HR experience strongly preferred.

• Payroll processing or payroll administration experience required.

• Experience with recruitment platform, payroll, and electronic timekeeping systems.

• Working knowledge of Florida AHCA requirements.

• Experience with AHCA Level 2 background screening/Clearinghouse processes.

• Working knowledge of FMLA and ADA requirements.

• Strong understanding of FLSA, wage/hour, labor, and employment laws.

• Experience with employee relations, investigations, coaching, and corrective action.

• Experience maintaining and auditing healthcare personnel files.

• Experience with healthcare recruitment and onboarding.

• Experience with Workers' Compensation and leave administration.

• Strong organizational, communication, documentation, and problem-solving skills.

• Ability to maintain confidentiality and handle sensitive employee information.

• Ability to work effectively with employees at all levels of the organization.

• Experience in a skilled nursing facility, nursing home, rehabilitation center, or long-term care facility.

• Experience preparing for AHCA surveys or regulatory audits.

• Experience with Joint Commission accreditation and survey readiness.

• Experience in a unionized healthcare environment.

• Experience administering a collective bargaining agreement.

• Experience with unemployment hearings.

• Experience with payroll audits and wage/hour compliance.

• SHRM-CP, SHRM-SCP, PHR, or SPHR certification.

• Bachelor's degree in human resources, Business Administration, Healthcare Administration, or related field preferred.

What We Offer

• Competitive compensation
• Paid time off
• Benefits package
• Professional development and training
• Growth opportunities
• Employee recognition programs
• Supportive leadership
• Engaging work environment
• Caring, resident-focused culture

Equal Opportunity Employer

Requirements

Employment is contingent upon successful completion of a Florida AHCA Level 2 background screening in accordance with state regulations. https://info.flclearinghouse.com