Human Resources Manager

About Wesley Methodist School Penang (International):

With a long-standing heritage of more than a century since 1891, we are well known for our academic excellence and transforming lives with our exceptional all-rounded education based on Christ ian Mission School ethos and values. Wesley Methodist School Penang International (WMSPI) is owned by the Methodist Council of Education (Methodist Chu rch in Malaysia) and is affiliated with Methodist College Kuala Lumpur (MCKL). Established in 2018, WMSPI is offering Early Years, Primary (Key Stage 1 & 2), and Secondary (Key Stage 3 & 4) education. We deliver the Cambridge International curriculum that is internationally recognized.

We invite individuals to join our team of committed and dedicated staff to fill the following vacancy:

Job Purpose

The HR Manager is responsible on daily basis for the full spectrum of HR function including Recruitment & Selection, Compensation & Benefits, Performance Management, Employee Relations and Industrial Relations as well as Office Administrative Duties and other HR related services.

Key Duties & Responsibilities

1.    Recruitment

-         To handle job posting on Jobstreet or any other job advertisement platform.

-         Arranging and interview potential candidates for any job vacancies in the school.

-         To get the potential candidates to fill up job application form, submission of CV and academic qualification certificates for verification during the interview.

-         To interview a few candidates for the role and upon satisfactory assessment of a potential candidate for the panel’s decision to hire which must include the HOD, VP and Principal.

-         HRM to compile documentation such as Staff Requisition Form, copies of academic qualifications, CV and interview assessment forms for COE approval of offered salary package via email.

-         Upon COE approval of the said candidate, to prepare Letter of Offer for candidate and attach other relevant documents for COE’s final endorsement.

2.    Compensation & Benefits

-         To provide advice on performance management, salary structure and staff welfare/benefits as and when needed.

3.    Training & Employee Relations

-         To organize training and activities to promote employee relations for increased morale and productivity on yearly basis.

4.    HR Administration

-         To review current HR policies and recommend improvements to the current HR policies and procedure on a need basis.

-         To conduct exit interview analysis on a monthly basis.

-         Recommend Improvement Plans to drive employee engagement and productivity on a yearly basis.

5.    Staff Attendance

-         Monitoring attendance such as punctuality on daily basis.

-         Review staff attendance and leave on monthly and yearly review

-         To do an Analysis Report on weekly basis of persistent absentees whether sick leave or other types of leave.

6.    Disciplinary matters

-         To investigate and handle all allegations of staff misconduct and to administer appropriate disciplinary actions as and when it arises.

-         Conduct Domestic Inquiry as and when needed in accordance to Employment Act

7.    Administration Duties

-         Responsible for the Office Administration and willing to be hands-on.

-         Carry out any ad-hoc assignments as given by the Management.

8.    HR Assistance/Reporting:

-         To assist the COE office by updating / reporting HR matters for the WMS School in Sentul on a weekly basis with a Weekly Report.

-         Assist other WMS school in HR matters as and when the need arises.

Job and Person Specification

Essential Specification (Must-have)

1.    Bachelor's degree in Human Resources Management, Business Administration, or a related field

2.    Minimum 5 years of experience in HR management, with a focus on recruitment, onboarding, payroll, learning and development, staff welfare, and staff discipline

3.    Experience in developing and implementing HR strategies and policies

4.    Strong knowledge of employment laws and regulations

5.    Excellent communication and interpersonal skills, with the ability to build positive relationships with employees, managers, and senior leaders

6.    Strong analytical and problem-solving skills

7.    Proficient in written and spoken English, Bahasa Malaysia

Desirable Specification (Added advantage)

1.    Knowledge in HR2000 software

2.    Experience in an education institute

Safeguarding Commitment

Wesley Methodist School are committed to safeguarding and promoting the welfare and safety of our students and expects all staff members to share this commitment.