Human Resources Office Manager

HR & OFFICE MANAGER

Epimon FZCO | DMCC, Dubai

Full-time | On-site

ABOUT THE COMPANY

Epimon FZCO is a globally active trading and distribution company headquartered in Dubai, specializing in refined petroleum products, petrochemicals, polymers, fertilizers, and other essential raw materials. Operating from DMCC, we serve clients and partners across international markets.

ABOUT THE ROLE

We are seeking an experienced HR & Office Manager to take full ownership of the company's human resources and office administration functions.

Reporting directly to senior management, the successful candidate will manage end-to-end HR operations, with particular emphasis on compliance with UAE Labor Law and DMCC free zone requirements .

This is a standalone position offering considerable responsibility, autonomy, and direct interaction with senior management. The successful candidate will be expected to manage detailed administrative processes while providing professional HR support and guidance to management.

KEY RESPONSIBILITIESUAE LABOR LAW & REGULATORY COMPLIANCE

• Maintain accurate employee records and ensure employment contracts comply with applicable MOHRE and DMCC requirements.
• Manage disciplinary procedures, grievance handling, and official termination processes in accordance with applicable regulations.
• Monitor developments in UAE labor legislation, free zone policies, and Emiratization requirements (NAFIS).

FREE ZONE OPERATIONS – DMCC, JAFZA & AJMAN

• Manage company transactions through relevant Free Zone Member Portals.
• Process employment visas, work permits, entry permits, and Emirates ID applications from initiation to completion.
• Prepare and issue official employment contracts, salary certificates, NOCs, and other HR-related letters.
• Manage lease updates, company license renewals, and visa quota applications.
• Manage employee exits, visa cancellations, absconding reports, and transfer requests in compliance with applicable Free Zone requirements.

INSURANCE ADMINISTRATION

• Administer company medical insurance plans, including employee additions, deletions, claims escalations, and annual policy renewals.
• Manage general liability, property, asset, and office insurance policies, including renewals and claims.
• Maintain insurance coverage for company vehicles and coordinate annual registration renewals.
• Coordinate insurance claims relating to vehicle accidents, property damage, or other incidents.

LEAVE MANAGEMENT & TIME TRACKING

• Track, record, and verify employee leave requests, including annual, sick, maternity, paternity, study, and unpaid leave.
• Maintain accurate employee leave balances and records.
• Calculate applicable leave encashments and payroll deductions.
• Prepare final settlements, including end-of-service benefit calculations and employee clearance procedures.

OFFICE MANAGEMENT

• Oversee day-to-day office operations, facilities, supplies, and administrative requirements.
• Ensure a safe, efficient, and well-organized working environment.
• Manage administrative procedures, internal communications, scheduling, and logistical support for management and employees.
• Act as the primary point of contact for external vendors and service providers.
• Negotiate vendor contracts and monitor office expenditures to maintain operational budget limits.

RECRUITMENT & ONBOARDING

• Source, screen, and interview candidates for vacancies across different business units.
• Prepare job descriptions and publish job advertisements.
• Coordinate with recruitment agencies when required.
• Prepare and issue formal offer letters.
• Conduct pre-employment background and reference checks.
• Coordinate IT setup, workspace allocation, orientation schedules, and onboarding materials for new employees.

EMPLOYEE RELATIONS & LIFECYCLE MANAGEMENT

• Serve as the primary point of contact for employee inquiries regarding company policies, benefits, and workplace matters.
• Provide HR support and guidance to employees and management.
• Coordinate probation review evaluations with line managers.
• Conduct exit interviews.
• Coordinate company asset collection and complete employee offboarding and clearance procedures.

CANDIDATE REQUIREMENTSESSENTIAL

• 5–7 years of HR experience within the UAE.
• Demonstrable working knowledge of UAE Labor Law and DMCC Free Zone procedures , including the DMCC Member Portal.
• Fluent written and spoken English.
• Proficiency in Microsoft Word, Excel, and PowerPoint .
• Strong organizational, administrative, and communication skills.
• Ability to work independently and manage the full HR function.

DESIRABLE

• Bachelor's degree in Human Resources, Business Administration, or a related discipline.
• Experience within commodity trading, energy, or a comparable international trading environment.
• Working knowledge of HRIS or ERP platforms.
• CIPD certification or equivalent.

WHAT WE OFFER

A position of genuine responsibility within a compact, commercially focused international team.

The successful candidate will have the opportunity to establish and shape HR practices across the organization rather than simply administer an existing framework.

The role provides direct access to decision-makers and the opportunity to make a visible impact on the business.

HOW TO APPLY

Please submit your CV to:

[email protected]