Human Resources/ Payroll/ Accounts Payable

Job Summary: HR, Payroll, & Bookkeeping Representative

We are seeking an energetic, versatile, and highly organized HR-Payroll & Bookkeeping Representative to manage the dual administrative backbones of our long-term care facility. In this critical leadership role, you will oversee all daily human resources functions, drive semi-monthly payroll, and manage essential accounts payable operations.This is a long-term career opportunity. We are looking for a dedicated professional who wants to plant roots, grow with our facility, and make a lasting impact. Acting under the direction of the Administrator, you will ensure our personnel management and financial practices align perfectly with company policies, accounting standards, and regulatory guidelines (including CMS and the Department of Health). If you are looking for stability, career progression, and a multifaceted role where your work truly matters, we want to hear from you.

What You Will Do (Key Responsibilities)Human Resources & Payroll Administration

• Talent Acquisition & Onboarding: Coordinate the full recruitment cycle, conduct pre-employment and background screenings, manage mandatory new hire paperwork (including I-9 verification), and lead staff orientations.
• Bookkeeping & Accounting Functions
• Accounts Payable Processing: Verify, code, and process vendor invoices against purchase details. Route invoices for approval, input data, distribute expenses to the correct chart of accounts, and issue timely payments.
• Financial Recordkeeping: Maintain files of paid invoices, prepare monthly totals for open accounts payable/cash disbursements, and assist in reconciling account statements.
• Resident Trust Accounting: Execute established resident fund accounting procedures, providing residents with accurate quarterly statements of their facility-managed funds.
• Audit & Survey Readiness: Assist in maintaining an adequate accounting system that reflects actual operating costs. Prepare for and participate in state or federal facility inspections and financial audits.
• Compliance & Records Management: Maintain confidential HRIS data, archived files, and time-sensitive credentials (licenses, certificates, and TB screens). Coordinate Leave of Absence (LOA) requests and ensure EEO/AAP compliance.
• Employee Relations & Training: Resolve workplace grievances fairly under the facility's non-discrimination policies. Direct the performance review process, head the annual satisfaction survey, and develop internal in-service training.
• Payroll Execution: Run the semi-monthly payroll process. Ensure precise calculations for taxes, deductions, and overtime, while strictly adhering to state laws regarding final paychecks for terminating employees.

Schedule:

Monday- Friday

9:00am- 5:00pm

Pay: $20.00 - $25.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person