Human Resources / Payroll Coordinator

Position Description Responsible for carrying out facility payroll, human resources and benefit operations in accordance with company policies and procedures and applicable state and federal laws. Responsible for duties not limited to employee relations, benefits, compensation, leave of absence, workers compensation, recruiting, prescreening, hiring, onboarding, new hire orientation, terminations, and participation in unemployment claims. Promotes employee relations and supports organizational goals.

Principal Responsibilities

• Coordinates payroll information by completing payroll preparation, reports and mainting records. Manages day-to-day activities of payroll and human resources tasks with a sense of urgency and sensitivity for timely completion; Performs all daily, weekly, and pay period close responsibilities related to payroll processing, as outlined in the Swipe Clock user manual.
• Maintains, prepares, and processes semi-monthly payroll for 100+ internal employees.
• Processes Time Keeping daily for distribution to department heads for review and correction; Enters edits indicated by department heads.
• Reconciles payroll prior to transmission and validate confirmed reports.
• Manages payroll variables such as shift differentials, overtime, on call, employee status, etc.
• Manages personnel files and time keeping to ensure accurate and timely payroll transactions; ensures all employee files are state ready for audit approval; Consistently reviews and verifies employee licenses, certifications, Hepatitis B and TB records to ensure they are current; maintains appropriate records.
• Ensures employee personnel files are complete and employee information are kept confidential; Maintains confidentiality of records, contact and information.
• Documents and maintains all progressive disciplinary action, suspensions, terminations, investigations and performance management, including compensation and pay on merit.
• Effectively communicates with employees, clients, vendors, and coworkers in person, telephone and in written correspondence.
• Partners with hiring managers to determine staffing needs; Screens, interviews, and recommends for hire qualified applicants as directed.
• Executes hiring process through review of new applications to set up interviews; completes pre-employment screenings and verifications; provide recommendations to hiring managers on applicant candidacy.
• Assists in serving as employee advocate and acts as preceptor, coach, and resource person to help new employees get through job-specific orientation.
• Maintain professional relationships with both internal and external clients to ensure staffing goals are achieved; Recruits staff members from potential sources and assists in administrating job posting program.
• Participates in Employee Appreciation Committee and assists in coordinating Employee Recognition Programs.
• Maintains pertinent recruitment and retention documentation.
• Maintains awareness of employee morale climate and assists in development of programs to ensure good morale level.
• Acts on behalf of the Human Resources Manager when Human Resources Manager is not available.
• Coordinates in ensuring compliance with company pay and benefits policies.
• Coordinates in ensuring all new/rehired employees are entered in the payroll system.
• Coordinates in ensuring the payroll system is updated with all pay, job and personal information changes.
• Other duties, responsibilities and activities may change or assigned at any time with or without notice.

Human Resource Responsibility

• Recruits, interviews, hires, and trains facility personnel.
• Supports department managers in the evaluation of performance of facility personnel at least once annually and makes recommendations for performance improvement plans for employees who fail to meet company expectations.
• Promotes and maintains pro-active, positive employee relations programs.
• Maintains frequent, daily, informal interaction and provides positive feedback to staff while they are working; Maintains open door policy in dealing with staff.
• Follows, interprets, and enforces corporate personnel policies.
• Communicates clearly and responsively on issues arising in the facility to decision makers who are outside of the facility and follows-up to minimize negative impact of issues.
• Manages all facility’s internal relationships according to the company policies, procedures, directives, etc.; Communicates and enforces company standards to department supervisors on counseling, disciplinary action, granting time-off, calling off-duty employees and/or transferring employees to cover staffing, assigning employees to specific work tasks, training, orienting, interviewing and screening prospective employees, disciplining employees who violate policies, adjusting complaints, evaluating performance, rewarding, approving time off and overtime, and attending to other supervisory duties as required.
• Manages the performance management process within the facility; coordinates with department supervisors to review employee compensation for merit within Company pay guidelines.
• Coordinates terminations of staff for performance related issues or for unethical behavior.
• Ensures all supervisors are trained in and implement The Company policies and procedures including, but not limited to Personnel Policy Manual, Departmental Policy Manuals and Employee Handbook.
• Follows-up on all complaints of sexual harassment, as appropriate.
• Attends and participates in all Human Resources Workshop.

Qualifications

• High school Diploma required.
• 2 years’ experience in skilled nursing or healthcare related field, preferred.
• 2 years’ proven experience and demonstrated capability as a payroll specialist required.
• Possess effective communication skills to maintain positive relationship with residents, families, staff, physicians, consultants, providers, and governmental agencies, their representatives and the community.
• Current knowledge of local, state and federal guidelines and regulations.
• Strong personal organization and time management ability with attention to detail.
• Proficiency with Microsoft Excel and payroll application systems.
• Strong understanding of payroll accounting and payroll best practices.
• Strong work ethic and team player with excellent communication skills.
• Ability to deal sensitively with confidential material.
• Ability to understand and follow applicable regulations, policies and procedures fully and consistently.
• Must have strong detail orientation and high accuracy level.

Fort Worth Wellness and Rehabilitation Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.