Human Resources Project Manager

Arvato is an innovative and internationally leading service provider in the field of e-commerce and supply chain management.

With more than 20,000 employees worldwide , Arvato delivers practical and relevant solutions across industries including Telecommunication, Hightech & Entertainment, Automotive, Banking, Insurance, Healthcare, Consumer Products and Publishing .

Using the latest digital technologies, Arvato develops, operates, and optimizes complex global supply chains and e-commerce platforms, acting as a strategic growth partner for its customers.

Arvato is a wholly owned subsidiary of Bertelsmann SE & Co. KGaA .

We are looking for an experienced Human Resources Project Manager to lead and coordinate strategic HR projects, with a strong focus on integration, organizational transformation, and cross-functional HR initiatives.

This role will act as the central project coordination point across multiple HR workstreams, while also taking an active role in organizational design, job architecture, job evaluation, grading, and organizational positioning. The position will work closely with HR functions, business leaders, global teams, and external stakeholders.

The position requires strong project management capabilities combined with a broad understanding of HR processes and the ability to structure complex topics, analyze data, manage multiple stakeholders, and translate findings into clear actions and management recommendations.

What You’ll Do

• Lead and coordinate the HR workstream of organizational transformation projects.
• Develop and manage project plans, timelines, milestones, deliverables, dependencies, risks, and action trackers across multiple HR workstreams.
• Coordinate the collection, validation, and analysis of HR data and documentation required throughout project and integration processes.
• Work closely with relevant HR functions on topics including organization and workforce structures, job architecture, compensation & benefits, grading, positions and titles, employment conditions, HR policies and processes, talent, HR systems, and employee-related risks.
• Identify gaps, inconsistencies, risks, and areas requiring further analysis, and ensure appropriate follow-up with relevant stakeholders.
• Assess organizational structures, including reporting structures, management layers, role overlaps, spans of control, workforce composition, and position structures, and provide actionable recommendations.
• Coordinate and support job analysis, job evaluation, grading, and organizational design activities, including the appropriate organizational positioning of newly created roles and positions with changing scope, considering role responsibilities, organizational structure, job level, and grade.
• Facilitate cross-functional project meetings, ensuring clear ownership, decisions, actions, and follow-up.
• Work closely with local and global HR teams, business leaders, Finance, Legal, and other relevant functions throughout project phases.
• Prepare clear management reports, dashboards, decision papers, and executive presentations, translating complex HR information into actionable insights.
• Contribute to other strategic HR transformation and organizational projects as required.

Your Profile

• Bachelor’s degree in Business Administration, Industrial Engineering, Management Engineering, Economics, Human Resources, or a related field.
• Preferably 6+ years of professional experience, including solid experience in project management, HR transformation, HR consulting, organizational projects, or similar cross-functional roles.
• Proven experience in managing complex projects involving multiple stakeholders, workstreams, dependencies, and deadlines.
• Experience in integration, restructuring, or transformation projects is highly preferred.
• Broad understanding of HR processes, with exposure to areas such as organizational design, job architecture, workforce planning, compensation & benefits, grading/job evaluation, HR policies, talent processes, and HR systems.
• Experience or strong exposure to job evaluation and grading methodologies is an advantage.
• Strong analytical skills and ability to work with large and complex datasets, identify inconsistencies and risks, and turn analysis into management insights.
• Strong planning, coordination, stakeholder management, and problem-solving capabilities.
• Ability to work effectively in a global and cross-functional environment and manage multiple priorities in a fast-paced project setting.
• Advanced proficiency in Excel and PowerPoint; experience with Power BI or similar reporting/data visualization tools is an asset.
• Advanced written and spoken English communication skills.

What We Offer

• A global work environment with exposure to international projects and teams
• Opportunities for professional growth, learning, and career development
• A collaborative and supportive team culture
• Being part of Bertelsmann SE & Co. KGaA - one of the world’s leading media and service companies