Human Resources Representative

Job Summary

Professional Pharma Solutions, LLC is seeking a bilingual (English/Spanish), organized, and proactive Human Resources & Recruiting Representative to support recruitment, employee onboarding, client relations, compliance documentation, and general administrative operations.

The ideal candidate will help identify qualified professionals for projects in the pharmaceutical, medical device, and biotechnology industries while supporting the company’s daily operations and continued growth.

Responsibilities

• Lead talent acquisition efforts by sourcing candidates through the different recruiting platforms, conducting interviews, and coordinating hiring processes to attract top talent.
• Manage recruitment activities, including candidate sourcing, resume screening, telephone calls, interviews, and interview coordination.
• Identify qualified candidates based on client requirements and project needs.
• Coordinate employee onboarding, prepare and maintain complete personnel files, and manage documentation through client portals and electronic platforms.
• Coordinate and verify required background checks, drug screenings, employment verifications, training records, and other pre-employment requirements, as applicable.
• Prepare, organize, and submit documentation for client audits, compliance reviews, and personnel file requests within established deadlines.
• Communicate with candidates, employees, clients, and vendors to address questions, follow up on pending requirements, and support staffing needs.
• Assist with payment reconciliation, timesheet tracking, and follow-up on outstanding payments or discrepancies.
• Participate in job fairs, conventions, networking events, and recruitment activities.
• Provide general office and administrative support, maintain accurate records, and assist management with special projects and other assigned duties.
• Handle confidential employee, client, and business information professionally and securely.
• Handle employee relations issues with professionalism, employing conflict management skills to resolve concerns effectively.
• Utilize systems like Fieldglass, VNDLY, Workday, or SAP for data collection to support workforce management strategies.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Fully bilingual in English and Spanish, written and spoken.
• Previous experience in recruitment, human resources, staffing, or administrative support preferred.
• Experience in recruiting and sourcing qualified talent for the different projects in the pharmaceutical, medical device, and biotechnology industries is a plus.
• Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
• Strong organizational, communication, customer service, and time-management skills.
• Ability to multitask, work independently, meet deadlines, and maintain confidentiality.
• Willingness to travel occasionally for job fairs, conventions, and recruitment events.
• Experience with social media management for recruiting is a plus.

Pay: $12.00 - $18.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• talent recruitment for the regulated industries: 1 year (Preferred)
• Human resources: 1 year (Preferred)

Work Location: In person