Human Resources Specialist

West County Health Centers (WCHC) provides comprehensive and quality health care services to the communities of Western Sonoma County in the towns and cities of Sebastopol, Occidental, Forestville, and Guerneville, California. We are a cohesive team of health care providers, support staff and volunteers dedicated to wellness, affordability, and excellence of care. Come and be a part of an amazing team!

JOB OPPORTUNITY

We are seeking a highly motivated Human Resources Specialist to support our Human Resources department as the administrative point of contact for all agency HR functions. This position offers an excellent opportunity to contribute to managing WCHC’s onboarding process, the Worker’s Compensation claims process, the clinical credentialing process, assisting with bi-weekly payroll, and HR administrative support including HRIS file management, employee status changes, and other HR administrative tasks.

Position is located at our Sebastopol office, with some travel between the Guerneville and Occidental sites required.

DUTIES

• Responsible for maintaining and updating the HRIS system and employee file compliance: Processes all Employee Status Changes – New hires, terminations, tax and deduction changes, address changes etc.; Manages Onboarding process for all new hires, students, volunteers, and outside contractors; Organizes and leads Orientation for all employees, externs, interns, and volunteers
• Coordinates and conducts New Hire Orientation to include new hire paperwork, orientation sessions, and compliance trainings
• Prepares onboarding schedules for all new hires, including Providers and trainees; Creates Fellow & Student work schedules in partnership with the Provider Development Director and program leaders.
• Main point of contact for Medusind, the clinical credentialing vendors; Ensure all employee licensure and compliance documents are up to date in the HRIS
• Leads the Workers' Compensation claim process, to include processing paperwork, reporting requirements, and tracking
• Assist with the bi-monthly timesheet/payroll process for the agency; Compiles payroll reports monthly and as needed
• Assists in administration of health insurance plans, life/disability plans, 403b retirement plan, and ancillary benefits
• Assists with the creation of training materials, employee handbook, and orientation materials
• Assist with general HR policy and payroll questions
• Assist with Ergonomic Evaluations
• Assist with Employment Verification Requests

EXPERIENCE

• 2-3 years of Human Resources or administrative experience.
• Bachelor’s degree in Human Resources, Business Administration, or related field is preferred; relevant professional certifications are a plus.
• Computer skills including Microsoft Office (Outlook, Smartsheets, etc) virtual meeting software (such as Zoom, Microsoft Teams, etc.), HRIS/Payroll systems, and comfortable learning new technical systems as needed
• Prior experience with payroll systems is advantageous.
• Excellent communication skills both verbal and written
• Strong interpersonal skills
• Strong organizational and analytical skills
• Versatility, flexibility, and a willingness to work within constantly changing priorities.
• Ability to collaborate well with a multidisciplinary team.
• Able to work independently with little or no supervision.
• Positive customer service approach

PHYSICAL REQUIREMENTS

• Must be able to move freely about the office and carry light loads (up to 25 pounds)
• Prolonged standing and occasional sitting required.
• Ability to work with office equipment, including computers

We comply with applicable federal and state civil rights laws and do not discriminate based on race, ethnicity, color, national origin, citizenship, alienage, religion, creed, sex, sexual orientation, gender identity, gender expression, age, disability, or any other status protected by applicable laws.

Pay: From $32.00 per hour

Expected hours: 40.0 per week

Benefits:

• 403(b)
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience:

• Human resources: 3 years (Preferred)
• Payroll management: 1 year (Preferred)
• Benefits administration: 1 year (Preferred)

Ability to Commute:

• Sebastopol, CA 95472 (Preferred)

Work Location: In person