Human Resources Specialist

Human Resources Specialist

Job Type: Full-Time

Work Hours: Monday to Friday, 8:00 AM to 4:30 PM Pacific Time, with a 30-minute break

Job Overview:

We are seeking a detail-oriented and proactive Human Resources Specialist to support employee administration, onboarding, timekeeping, payroll coordination, and HR compliance. The ideal candidate will have experience maintaining employee records, coordinating employment documentation, reviewing time and attendance data, and supporting payroll processes. This role requires strong organizational and communication skills, attention to detail, and the ability to handle confidential information while ensuring efficient HR operations.

Key Responsibilities:

• Coordinate employee onboarding and offboarding, including collecting required documents, completing employment forms, and maintaining personnel files.
• Maintain accurate employee records and HR databases, ensuring employment documentation is complete and up to date.
• Review employee timekeeping and attendance records, including clock-in and clock-out entries, meal breaks, and paid rest breaks.
• Identify discrepancies or missing information in time records and coordinate with employees and relevant stakeholders to resolve issues.
• Assist with payroll preparation by verifying recorded hours and coordinating updates related to compensation and employment status.
• Support the administration of employee benefits, leave requests, and other employment-related matters.
• Assist in maintaining compliance with applicable employment laws, regulations, and internal policies.
• Respond to employee inquiries regarding HR procedures, timekeeping, payroll records, benefits, and company policies.
• Prepare HR reports and compliance documentation, and assist with updating HR policies, procedures, and employee handbooks.
• Coordinate with management and relevant departments to address employee-related concerns and ensure timely completion of HR tasks.
• Handle confidential employee and payroll information with professionalism and discretion.

Required Skills & Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field.
• Proven experience in human resources, HR administration, or a similar role.
• Knowledge of employee lifecycle processes, including onboarding, offboarding, and personnel record management.
• Experience with timekeeping, attendance monitoring, and payroll coordination.
• Familiarity with employee benefits administration and employment compliance.
• Proficiency in Microsoft Office and Google Workspace; experience with HRIS, payroll systems, or time-tracking applications is an advantage.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Ability to work independently in a remote environment and resolve administrative issues effectively.
• Ability to handle sensitive employee information with discretion.
• Familiarity with U.S. employment practices and regulations is preferred.

Note: An NBI or police clearance will be required upon acceptance of the job offer.