Human Resources Specialist (Night Shift)

Role - Human Resources Specialist (Night Shift)

Experience - 5+ Years

Location - Vadodara (Onsite)

Key Responsibilities

• Manage and govern the employee lifecycle, including onboarding, confirmation, transfers, promotions, and separation.
• Complete pre-employment documentation and joining formalities.
• Initiate and monitor Background Verification (BGV) with external vendors and ensure timely closure.
• Maintain and update employee records in the HRMS (KEKA or equivalent) with complete accuracy.
• Generate HR letters, including offer letters, appointment letters, confirmation letters, experience letters, relieving letters, and other employment-related documents.
• Govern employee attendance, leave records, holidays, and regular HR data validation.
• Coordinate payroll inputs such as new joiners, exits, attendance, leave, bonus/incentives, and salary revisions.
• Ensure compliance with company policies and applicable labour laws.
• Respond to employee queries related to HR policies, documentation, benefits, attendance, etc, and manage HRMS HR Tickets.
• Conduct new joiner induction and orientation sessions, including their journey during the probation period.
• Support employee engagement initiatives, wellness programs, and HR communication activities.
• Coordinate exit formalities, including clearance, exit interviews, Full & Final settlement inputs, and documentation.
• Prepare HR reports and dashboards on headcount, attrition, onboarding, BGV status, attendance, and other HR metrics.
• Coordinate with Recruitment, Finance, IT, Admin, and Business teams to ensure seamless HR operations.
• Assist in HR audits, policy implementation, process improvements, and documentation standardization.
• Maintain confidentiality of employee information and HR records at all times.

Required Skills

• Strong knowledge of HR Operations and employee lifecycle management.
• Experience with HRMS platforms; preferred KEKA.
• Good understanding of payroll inputs.
• Excellent communication and interpersonal skills.
• High level of accuracy and attention to detail.
• Ability to handle confidential information with professionalism.
• Proficiency in Microsoft Excel, Word, PowerPoint, and Microsoft 365 applications.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• MBA/PGDM in Human Resources is preferred.

Experience

• Minimum 5 years of experience in HR Operations.
• Experience in handling employee lifecycle management, HRMS, onboarding, BGV, payroll coordination, employee engagement, and HR documentation.
• Experience in the IT/ITES/Staffing/Consulting industry will be an added advantage.