Human Resources Specialist - Substitutes

The Muscogee County School District has up to 6,000 employees from all backgrounds. We offer opportunities for everyone including support personnel, teachers, leaders, tradespeople, and much more.

Join the Muscogee County School District in “Creating We” in an environment that values the unique experiences and perspectives each of us bring to our community.

WE recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please consider applying. Diversity of experience and skills combined with passion is a key to innovation and excellence. Therefore, we encourage people from all backgrounds to apply to our positions. Please let us know if you require accommodations during the interview process.

POSITION TITLE:

Human Resources Specialist - Substitutes

FLSA:

Non-Exempt

SALARY:

$16.10/hourly

WORK DAYS:

Part time (19 hours max. weekly)

LOCATION:

Muscogee County Public Education Center

REPORTS TO:

Senior Director of Human Resources

Primary Function:

The Human Resources Specialist – Substitutes serves as the primary liaison between Muscogee County School District (MCSD) and its third-party substitute staffing vendor. This position is responsible for coordinating communication, monitoring vendor services, and ensuring effective collaboration between the District, schools, and the vendor to support the timely and efficient placement of qualified substitute personnel as well as reviewing and approving invoices.

This position is part-time and not benefits eligble.

REQUIREMENTS:

1. Educational Level:

High School Diploma/GED

2. Experience:

Minimum two years of clerical experience preferred.

3. Physical Activities:

Routine physical activities that are required to fulfill job responsibilities

4. Knowledge, Skills, & Abilities:

Written and oral communication; computer proficiency; excellent customer service; time management

ESSENTIAL DUTIES:

• Administers a wide variety of personnel policies for the purpose of conforming to district policies, relevant laws, contracts, and agreements.
• Answers, directs, and responds to communications for the purpose of providing information regarding the district, availability of employment, employment/application process, and general information.
• Creates and distributes reports and related documents for the purpose of analysis and providing documentation and information to others.
• Demonstrates prompt and regular attendance for the purpose of ensuring the goals of the work unit can be met.
• Develops a wide variety of written materials (e.g. forms, procedures, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Follows up with school secretaries weekly for the purpose of making sure they are reconciling absences in Frontline.
• Participates in meetings that involve a range of issues for the purpose of developing recommendations and/or supporting other staff.
• Reconciles ESS invoices for the purpose of comparing Frontline to Willsub Plus and confirming the accuracy of the invoice.
• Responds to inquiries from a variety of internal and external parties for the purpose of providing information, facilitating communication among parties and/or direction.
• Serves as liaison between MCSD and ESS for the purpose of ensuring the customer’s needs are met and all district policies and federal and state laws are followed.
• Supports the Senior Director of Human Resources and division staff for the purpose of assisting in the performance of the division’s work activities.
• Performs other related duties, as assigned, for the purpose of ensuring the efficient, effective functioning of the work unit.

The Muscogee County School District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), national origin, disability, genetic information, protected veteran status, or any other characteristic protected by federal, state or local laws.