Human Resources Supervisor (Junior)

1. Employee Relation & Engagement

Ø  Actively organizing company events and activities, specifically with regards to Employee’s Relation Committee Program

Ø  Provides harmonious relationship with all employees (ADM & IDM)

Ø  Organizing employee’s welfare and other employees’ activities functions such as: team building, thanksgiving activities, birthday announcement, service anniversary and alike)

Ø  In coordination of HMO updates for the newly regularized employee and handling over the HMO card

Ø  Preparation and requisition of medical request, Burial assistance, Burial Flower, Service Anniversary flower, Customer’s Shop Opening, employee’s plaque, certificate and Christmas basket during company events

Ø  First Aid Assessment and assistance as needed arise

Checking and assisting employees during calamity and/or emergency updates due to call of nature

Ø Issuance of LOA to BPI for the opening of new ATM card to newly on-board employees and updating BPI Insurance as needed arise

Ø Compilation of 201 files of newly on-board employees in a timely manner

Ø Arranging accommodation if needed for the newly on-board employees for coordination and the flow of the training schedule

2. Timekeeping & Payroll Service

Ø On-time processing of timekeeping during cut-off date and releasing of final/back pay including 13th month pay

Ø Issuance of quit claims and exit interview of outgoing employee

Ø Accuracy on data input for processing of payroll system for all direct rank & file to managerial level of IDM & ADM except Mancom payroll

Ø Double checking of submitted timekeeping from contracted services to secure accuracy of data

Ø Assist employees with any claim issues in filing of government mandated services such as sss, pag-ibig, philhealth process and Monitoring of the SSS loan online application of the employees for employer’s approval

Ø Consolidation and strict monitoring of Service Incentive Leave submitted by the IDM & ADM during timekeeping period

Ø Regularly update the master list and/or Plantilla to ensure the payroll system are well encoded including the new and resigned employee in the master data.

Monitoring of rice subsidy, HMO card to be included the newly regularized employee

Ø Processing of Trade Marketing fee, Professional fee, Attendance Incentive, employee’s Anniversary Bonus and medical re-imbursement for approval

Ø Issuance of employee’s payslip once done with payroll system

Ø Monitoring of sales jibble during timekeeping to secure attendance are being followed

Ø Double checking of the issued meals and transportation incentive

Ø Payroll processing of BPI crediting to newly on-board employees

Ø Adding, posting and removing of employees to the official viber account of WPH communication channels for information and reference

Ø Assist in training schedule of the newly on-board employee to ensure smooth flow of the training schedule checklist

3. Administrative Management

Ø  Performing various administrative tasks and accurately processing paperwork.

Ø  Issuance of uniform size and headcount for all direct employees (ADM & IDM)

Ø  Summarization of operational expenses such as contracted services billing, and other HR related billing from client’s partner

Ø  Ensures administrative related functions are being done such as: LTAI sticker and Greenfield sticker are being issued

Ø  Participates in administrative staff meetings and attends other meetings and seminars.

Ø  Coordinate the minor or major repair of the building premises to the Purchasing Manager and purchase requisition for utility cleaning usage in Ortigas store and office