HVAC Assistant Project Manager (APM)

NOW HIRING: Office-Based Assistant Project Manager – HVAC

Company: Scope Mechanical LLC
Location: Melbourne, Florida

Position Overview

Scope Mechanical LLC is looking for an organized, detail-oriented, and dependable Assistant Project Manager to join our office team. This is an office-based position that requires HVAC knowledge, the ability to read and understand mechanical plans, and strong communication and computer skills.

The ideal candidate will assist with the day-to-day coordination of HVAC projects, including purchasing equipment and materials, communicating with vendors and suppliers, requesting quotes, managing submittals, tracking orders, and maintaining project documentation.

We are looking for someone who is proactive, organized, comfortable using Microsoft Office, and able to manage multiple projects and deadlines in a fast-paced environment.

Key Responsibilities

• Assist the Project Manager with the daily coordination and administration of HVAC projects.
• Read and interpret HVAC mechanical plans, construction drawings, specifications, and equipment schedules.
• Review project plans to determine required HVAC equipment, materials, and supplies.
• Contact vendors and suppliers to request quotes, compare pricing, and confirm availability and lead times.
• Prepare and place equipment and material orders and track purchases through delivery.
• Request, prepare, organize, and submit equipment submittals and product documentation.
• Follow up with vendors and suppliers regarding quotes, orders, backorders, and delivery schedules.
• Communicate professionally with general contractors, vendors, suppliers, and internal team members through email and phone.
• Prepare and track purchase orders, project schedules, change orders, and other project documents.
• Assist with material takeoffs, estimating, and reviewing project costs.
• Maintain organized electronic and paper project files.
• Use Microsoft Excel to track equipment orders, pricing, project information, and other records.
• Monitor project deadlines and follow up on outstanding items to keep projects moving forward.
• Provide general administrative and project coordination support to the Project Manager.

Required Qualifications

• HVAC knowledge and familiarity with HVAC equipment, systems, and components.
• Ability to read and understand mechanical plans and construction drawings.
• Experience communicating with vendors and suppliers and requesting quotes.
• Knowledge of purchasing processes, equipment ordering, and material coordination.
• Familiarity with equipment submittals and construction documentation.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Strong organizational, communication, and time-management skills.
• Excellent attention to detail and follow-through.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Must be located in or near Melbourne, Florida, and able to work in our office.

Preferred Experience

• Previous experience with an HVAC company, mechanical contractor, or commercial construction company.
• Experience in project coordination, purchasing, estimating, or construction administration.
• Familiarity with HVAC manufacturers, suppliers, and equipment specifications.
• Experience preparing submittals, tracking purchase orders, and coordinating equipment deliveries.

Benefits

• Company-provided cell phone
• Company-provided uniforms
• Health insurance available after 90 days of employment

Ideal Candidate

The ideal candidate is someone who understands HVAC, is comfortable working with mechanical plans, and can confidently communicate with suppliers and vendors. They should be computer-savvy, organized, dependable, and capable of keeping project details, purchasing, and documentation organized from the office.

To Apply: Please submit your resume highlighting your HVAC knowledge, relevant experience, and computer skills.

Scope Mechanical LLC

Pay: From $20.00 per hour

Expected hours: 40.0 per week

Benefits:

• Paid time off

Work Location: In person