人事专员（三方） ID219629

该职位来源于猎聘 Job Description: Executive Support & Calendar Management

• Provide comprehensive executive support to the HR Director, APAC & MEA and the HR Director, China.
• Manage complex calendars, scheduling priorities, travel arrangements, and logistics across multiple time zones and stakeholder groups.
• Coordinate domestic and international travel plans, itineraries, and visitor schedules.
• Anticipate scheduling conflicts and proactively resolve issues through effective prioritization and stakeholder management.
• Prepare agendas, meeting materials, executive communications, and follow-up actions as needed.
• Partner closely with Executive Assistants and business stakeholders to ensure seamless coordination and alignment. Budget Planning & Management
• Support annual and quarterly budget planning for HR team activities, leadership meetings, team events, and selected HR initiatives.
• Track and manage budget utilization, expenses, purchase orders, invoices, and accruals in partnership with Finance, Procurement, and relevant business stakeholders.
• Coordinate with vendors and internal stakeholders to ensure timely contract, payment, and expense processing in line with company policies.
• Prepare budget summaries, spending updates, and simple analysis to support leadership decision-making and operational transparency.
• Ensure spending discipline, documentation accuracy, and compliance with internal financial and procurement requirements. Leadership Team Coordination & Operating Rhythm Management Coordinate and support key HR leadership forums and operating rhythms, including:
• China HR Leadership Team (HRLT) meetings
• APAC & MEA HR Leadership Team meetings
• AA Business HR Team meetings
• AbbVie China BHR meetings Responsibilities include:
• Meeting planning and logistics
• Agenda and material coordination
• Action tracking and follow-up
• Stakeholder communication and alignment
• Supporting leadership team effectiveness and governance Business Activities & Leadership Engagement Support the planning and execution of broader business and leadership activities, including:
• China Leadership Team (CLT) meetings and activities
• APAC & MEA Leadership Team (ALT) activities
• Annual meetings
• Business review meetings
• Global visitor programs
• Leadership workshops
• Talent roundtables
• Other key business and organizational events Act as a key liaison across HR, business leaders, Executive Assistants, and cross-functional stakeholders to ensure smooth planning and execution. Team Events & Employee Engagement Lead and coordinate HR team activities and engagement events, including:
• Mid-Year Meetings
• Year-End Meetings
• Project Review Meetings
• Team Building activities
• Leadership offsites
• Whole HR Team events and community-building initiatives Ensure high-quality execution and a positive participant experience through strong planning, communication, and attention to detail. HR Projects & Continuous Improvement
• Support HR projects and organizational initiatives as needed.
• Participate in regional and local HR programs and cross-functional workstreams.
• Lead selected project activities and initiatives based on business priorities and individual capability.
• Identify opportunities to improve team effectiveness, communication, and operational excellence.
• Support process documentation, knowledge management, and continuous improvement efforts.
• Complete other assignments and ad hoc tasks as delegated by the HR Director. Job Requirements: Education & Experience
• Bachelor's degree in Human Resources, Business Administration, Communications, or a related discipline.
• 1-3 years of experience in executive support, team coordination, project coordination, HR operations, or related roles.
• Experience working in multinational companies and highly matrixed organizations is strongly preferred.
• Previous experience supporting senior leaders or leadership teams is highly desirable. Communication & Stakeholder Management
• Excellent written and verbal communication skills in both English and Mandarin.
• Ability to communicate professionally and confidently with senior leaders and global stakeholders.
• Strong stakeholder management and relationship-building capabilities.
• Demonstrated ability to influence and collaborate across functions, cultures, and geographies. Organizational & Project Management Skills
• Exceptional organizational, planning, and coordination skills.
• Strong attention to detail with the ability to manage multiple priorities simultaneously.
• Proactive, resourceful, and capable of anticipating needs before issues arise.
• Strong execution discipline and follow-through.
• Basic budget management capability, with experience in expense tracking, vendor coordination, invoice processing, and financial documentation preferred. Business Acumen & Organizational Savvy
• Demonstrates strong business judgment and professionalism.
• Comfortable operating in a fast-paced, dynamic, and highly matrixed environment.
• Able to navigate organizational complexity, competing priorities, and diverse stakeholder expectations effectively.
• Exercises discretion, diplomacy, and sound judgment when handling sensitive business matters.
• Maintains the highest level of confidentiality and integrity. Personal Attributes
• High emotional intelligence and strong interpersonal sensitivity.
• Strong organizational awareness and political savvy.
• Service-oriented with a genuine desire to help leaders and teams succeed.
• Positive, collaborative, approachable, and resilient.
• Humble, dependable, and willing to go above and beyond to support team success.- Trusted by colleagues and leaders for being thoughtful, responsive, and solutions-oriented.