IDOC - Administrative Assistant 2 - PCRC

State of Idaho Opportunity

Applications will be accepted through 11:59 PM MST on the posting end date.

Current state employees will need to login to Luma and select the Career Opportunities tab to apply for or transfer to this position.

Summary:

The Mission of the Idaho Department of Correction (IDOC) is to create a model correctional system founded on the belief that people can change. We fulfill this mission by fostering a professional culture that empowers staff, promotes personal responsibility, creates opportunities for success, and strengthens communities. IDOC is recruiting for a full-time Administrative Assistant 2 to be filled at the NEW Pocatello Community Reentry Center (PCRC) located in Pocatello, ID. The new PCRC will house up to 100 men classified as minimum custody. Community Reentry Centers are a vital part of IDOC’s strategy to reduce recidivism and promote positive outcomes for individuals preparing to transition back into society. The Administrative Assistant 2 provides high‑level, independent support to the PCRC leadership, staff, and clients, ensuring smooth daily operations within the facility. The role requires strong office support skills, the ability to interpret and apply complex regulations or policies, and experience solving problems, coordinating activities, and compiling business information.

Responsibilities:

• Perform high‑level administrative support duties.

• Play a key role in assisting the Deputy Warden of Security with grievance-related processes.

• Support administrative activities for both security and non‑security staff, requiring strong public relations and liaison skills.

• Work with considerable independence, exercising discretion in applying policies and procedures.

• Independently research, analyze, and compile information to prepare reports, address complaints, or resolve problems; compose correspondence from general instructions or on your own initiative; and format or type executive, sensitive, confidential, official, and legal documents.

Minimum Qualifications: Your resume needs to clearly articulate how your skills, education and experience meet the qualifications below-

• Good knowledge of office support functions including word processing and filing. Typically gained by at least one year of experience in an office environment performing a wide variety of office support functions as the predominant responsibility of the job, (answering telephones, using knowledge of computer software, filing systems and general office equipment). OR completion of two semesters of Office Procedures coursework AND six months of office support experience.

• Good knowledge of composing a variety of business documents. Typically gained by at least 1 year of office experience which required composing and proofreading a variety of business documents on a regular basis.

• Good knowledge of researching, compiling, and summarizing data for reports. Typically gained by at least one year's work experience compiling data/information for reports OR approximately six months work experience researching and compiling data for reports (completing reports for college-level courses is acceptable).

• Experience interpreting, applying, and explaining complex information such as regulations, policies, or services. Typically gained by aiding an executive, administrator, and/or manager by interpreting, applying and explaining complex information such as regulation, policies, or services. Experience in this area should have been of an independent nature where you were responsible for establishing your own work methods. Duties required analysis of technical data and independent decision making.

• Experience independently solving problems/performing liaison activities in a work setting; coordinating activities requiring complex arrangements.

• Willing to work in a correctional institution.

PREA:

You must complete the following questionnaire to be considered for this position: https://forms.office.com/g/DeZADYXPBg

Benefits:

The State of Idaho offers a robust total compensation and benefits package, including but not limited to:

• One of the top 5 retirement systems in the Nation ( PERSI ) that offers a defined lifetime benefit at retirement
• 2 voluntary supplemental retirement plans including both pre-tax and Roth options
• Medical, vision, and dental insurance benefits that become effective first of the month following your hire date. All contributions can be pre-tax
• 11 paid holidays
• Paid sick and vacation that begins accruing on your first day of employment; can be used immediately after accruing (no waiting time)
• Paid parental leave
• Employer provided Basic Life insurance for self, spouse, and children
• Voluntary Term Life
• Short Term Disability/Long Term Disability
• Additional perks and discounts available through medical provider
• Public Service Loan Forgiveness (PSLF) Eligibility
• Employee assistance program

Additional information related to benefits and/or State programs can be found here: https://dhr.idaho.gov/StateEmployees/Benefits.html

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected]

Preference may be given to veterans who qualify under state and federal laws and regulations.