Image & Data Processing Assistant

JOB SUMMARY:

The Image & Data Processing Assistant is responsible for accurate data entry, verification, and maintenance of product information across multiple company systems. This position supports various departments through item creation, data processing, troubleshooting, and maintaining data integrity. Additional responsibilities include capturing, editing, and managing product images for internal and external use, organizing spreadsheets, tracking project progress, and maintaining accurate records. The role also serves as a point of contact for visitors, providing a professional and welcoming experience.

PRIMARY DUTIES:

• Conduct data entry tasks, ensuring attention to detail and maintaining accurate records
• Support the Estimating Department with item creation, EPR verification, and accurate ERP data entry.
• Review and verify product information for accuracy and completeness within company systems.
• Capture high-quality images as needed, which may involve handling and lifting boxes up to 30lbs.
• Use AI software to view, edit, and enhance images to improve their appearance and quality.
• Import images into appropriate systems with accuracy and efficiency.
• Address and resolve problems within data pool systems.
• Maintain accurate product data and manage the archiving of inactive, obsolete, or unused GTINs within Syndigo to ensure data integrity and optimize data pool usage.
• Track and report on progress and details of projects.
• Complete timely and efficient filing.
• Serve as the primary point of contact for visitors, providing directions, answering general inquiries, and assisting guests with signing in.
• Other relevant projects, as assigned.

QUALIFICATIONS:

• Highschool diploma or equivalent
• 1 -3 years’ experience in data entry, data processing, administrative support, or a related role
• Proficiency in Microsoft Office applications, particularly Excel, including formulas, pivot tables, charts, and the ability to organize, maintain, and review spreadsheet data.
• Familiarity with ERP/MRP systems and GS1 Data Pool platforms, such as Syndigo, preferred.
• Basic knowledge of office equipment and image-editing software; familiarity with AI-assisted image editing tools is a plus.
• Strong written and verbal communication skills, including the ability to interact professionally with employees, customers, vendors, and visitors.
• Ability to lift and handle boxes up to 30 lbs., with or without reasonable accommodation as part of regular job responsibilities.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Ability to work efficiently and collaboratively within a team and across departments.
• Strong attention to detail and commitment to accuracy
• Ability to multitask, manage time effectively, and meet deadlines.
• Strong organizational and prioritization skills, with the ability to adapt to changing responsibilities
• Ability to review, cross-reference, and verify information, identify discrepancies, and resolve routine data-related issues.
• Strong problem-solving skills, sound judgement, and a proactive approach to completing assigned responsibilities.

PHYSICAL AND MENTAL DEMANDS:

Use of screen for an extended period, at least 8 hours at a time. Sitting for long periods of time, and handling and lifting boxes of up to 30 lbs.

CONFIDENTIALITY:

The position of Image & Data Processing Assistant has access to confidential internal information.

CHARACTER OF SUPERVISION:

This position reports to the Pricing & Data Specialist, with a dotted-line reporting relationship to the Estimating Supervisor for responsibilities supporting the Estimating Department. The position may also receive assignments from other departments as needed.

WORKING CONDITIONS:

This position will work primarily in an office setting, with sitting for long periods of time. The position will also perform work in our warehouse/production areas regarding taking photos of products and will need to wear close-toed shoes.

CONTACT WITH OTHERS:

This position has frequent contact with employees and other internal departments via email, Microsoft Teams, phone, and in person. The position also interacts with external customers, vendors, and visitors, including greeting and assisting individuals entering the facility.

SUPERVISORY RESPONSIBILITY:

This position does not supervise others.

Pay: From $20.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Application Question(s):

• Have you used ERP/MRP systems or product data management platforms, such as Syndigo, in a professional setting?
• Have you been responsible for entering, reviewing, or verifying information across databases, spreadsheets, or multiple business systems?

Education:

• High school or equivalent (Required)

Experience:

• Data entry, data processing, or administrative support: 1 year (Required)

Work Location: In person