iManage Migration Specialist

Job Description: iManage Migration Specialist

Position Title: iManage Migration Specialist / Legal Document Management Specialist

Department: Legal Operations / Legal Technology

Employment Type: Contract / Project-Based

Location: Remote

Position Overview

We are seeking an experienced iManage Migration Specialist to support the migration, organization, and management of legal documents and matter-related data within the iManage Document Management System (DMS). The ideal candidate will have hands-on experience with iManage, legal document management, data migration, and legal technology workflows, preferably within a corporate legal department or law firm environment.

This individual will play a critical role in ensuring the accurate, secure, and efficient transfer of legal documents, maintaining data integrity, and supporting attorneys and legal operations teams throughout the migration process.

Key Responsibilities

• Support the end-to-end migration of legal documents and matter files from legacy systems, shared drives, or other document management platforms into iManage.
• Review, organize, categorize, and prepare legal documents for migration, ensuring consistent file structures and naming conventions.
• Perform document mapping, metadata validation, data cleansing, and quality assurance throughout the migration process.
• Assist with the configuration and organization of iManage workspaces, folders, document profiles, and matter-related records.
• Identify and resolve migration errors, duplicate documents, missing metadata, and document accessibility issues.
• Collaborate with legal operations, IT, attorneys, and external technology vendors to ensure successful migration execution.
• Conduct pre-migration and post-migration testing to validate document accuracy, accessibility, permissions, and data integrity.
• Support document security, confidentiality, access controls, and records retention requirements.
• Develop and maintain migration documentation, process workflows, tracking reports, and issue logs.
• Provide post-migration support, troubleshooting, and guidance to legal department users.
• Identify opportunities to improve document management processes and optimize iManage functionality.

Required Qualifications

• 3+ years of experience in legal operations, legal technology, document management, or related roles.
• Hands-on experience with iManage Work or other iManage document management solutions.
• Previous experience supporting document or data migration projects, preferably involving iManage.
• Strong understanding of legal document structures, matter management, metadata, and document lifecycle processes.
• Experience with data validation, document mapping, quality control, and migration testing.
• Familiarity with legal technology platforms, document repositories, and workflow management tools.
• Ability to troubleshoot document management issues and collaborate effectively with IT and technical teams.
• Strong organizational skills, attention to detail, and ability to manage large volumes of confidential legal documentation.
• Excellent communication skills and experience supporting attorneys, paralegals, and legal operations professionals.

Preferred Qualifications

• Experience migrating documents from shared drives, SharePoint, NetDocuments, or other legacy DMS platforms into iManage.
• Familiarity with iManage Cloud, iManage Work 10, and iManage administration.
• Experience with migration utilities, bulk document imports, metadata mapping, and migration reporting.
• Understanding of document security, ethical walls, access permissions, and legal records retention requirements.
• Experience supporting large-scale DMS migrations within corporate legal departments or law firms.
• Background as a corporate paralegal, legal operations specialist, or legal technology professional.

Ideal Candidate

The ideal candidate combines strong legal operations knowledge with practical iManage migration experience. They are detail-oriented, technically proficient, and comfortable working directly with legal professionals and IT stakeholders to execute document migrations, resolve data issues, and ensure an organized, secure, and accessible document management environment.