Immigration Clerk

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package along with the opportunity to work within an innovative and collaborative environment.

Join our immigration Practice Group as a Immigration Clerk located in our Florham Park, New Jersey office. We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success, anticipating needs, and providing strategic solutions. If you are someone who demonstrate initiatives, adaptability, and innovation, we invite you to join our team.

Position Summary This position will provide direct support to our paralegals and attorneys. Highly collaborative group working closely together in a fast-paced environment to prepare a high volume of business immigration applications. Candidates should also be flexible to work overtime as needed.

Key Responsibilities

• Prints/scans documents; saves scanned documents into our electronic file system, FileSite
• Follows up with clients and foreign nationals for completed questionnaires and missing documents; requesting checks
• Processes incoming and outgoing correspondences, including preparing UPS mailing envelopes
• Maintains client files, including editing letters and forms
• Assists with data and time entries requests
• Updates information and uploading documents into an immigration case management system
• Requests checks and processes invoices
• Calls USCIS and DOS as requested
• Assists with light junior paralegal work when needed
• Other projects/tasks as assigned
• Some tasks involve billable time but there is no annual billable time requirement

Qualifications Skills & Competencies

• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
• High attention to detail, outstanding organizational skills and the ability to manage time effectively
• Ability to successfully adapt to changing priorities and work demands
• Position also requires the ability to work under pressure to meet strict deadlines, effectively prioritize multiple tasks
• Provide outstanding client service, meet high quality standards for services and meet or exceed client expectations. Proactive in seeking innovative ways in which to help others
• Strong problem-solving skills, takes initiative and uses good judgment, excellent follow-up skills

Education & Prior Experience

• Bachelor’s degree or equivalent experience is preferred
• Minimum of 6 months to a year of administrative experience supporting multiple people in a fast-paced, deadline driven environment
• Prior immigration experience and/or law firm experience is a plus
• Exceptional computer skills with the ability to learn new software applications quickly

Technology

• Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook
• Understanding of AI capabilities, limitations, and responsible use in a professional environment.
• Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.

Physical Requirements

• While performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments.
• This position may also be sedentary and require the employee to sit for extended periods of time.
• Requires manual dexterity to use a phone, enter data into a computer, handle objects, and use office equipment.
• Some filing is required and this would entail the ability to lift files, open filing cabinets, and bend or stand as necessary.

The expected pay range for this position is: $24.73 to $27.47 per hour Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.