Impact Reporting TRIO Coordinator

Full-time: 40hrs/per week Monday-Friday 9am-5:30pm

Non-exempt; Benefit Eligible

Summary: Under the direction of the Chief Executive Officer/ ED, and under the direct supervision of the APR & Data Specialist/ Project Director, provides direct services to TRIO participants while supporting the organization’s efforts to measure, document, and communicate program impact. The coordinator will regularly analyze participant and service data, prepare weekly and monthly reports, identify trends and areas requiring attention, and communicate findings to program and organizational leadership to support informed decision-making, program improvement, accountability, and grant compliance.

Vision: The coordinator will serve as an important connection between student experience, program operations and organizational leadership, ensuring that accurate and timely information is available to guide program decisions, strengthen services, demonstrate impact, and continuously improve outcomes for TRIO participants.

Responsibilities:

• Provide day-to-day individual, small-group, and large-group support to TRIO participants related to academic success, college and career exploration, financial aid, postsecondary planning, and other student needs.
• Support the achievement of annual program objectives and performance measures by providing services and completing assigned activities that contribute to required grant goals, student outcomes, and program percentages.
• Monitor student progress toward required program outcomes; including, but not limited to financial aid applications, postsecondary applications and enrollment, rigorous programs of study, secondary school completion, and year-to-year student progression, and communicate concerns or gaps to program leadership.
• Contribute to required program reporting and accountability, including the collection and documentation of information used for Annual Performance Reports (APRs), audits and other reports required by the U.S. Department of Education, U.S. Department of Labor, and applicable funding agencies, in accordance with grant requirements and funding regulations.
• Monitor and document participant services and engagement weekly across all grants to ensure services are delivered consistently, and participant records are complete, accurate, and up to date.
• Prepare weekly service reports for all grants that measure participant contacts, services provided, student engagement, and progress toward program service goals, identifying gaps or areas requiring follow-up.
• Develop monthly impact reports for all grants measuring low-income and first-generation participant levels, participation and retention, academic and postsecondary progression, and progress toward established program objectives.
• Analyze program data and participant outcomes from all grants on a monthly basis to identify trends, strengths, service gaps, and areas where program strategies may need to be adjusted.
• Communicate findings and recommendations on monthly reports to Program Directors and the Executive Director, providing clear and timely information to support program planning, staff accountability, compliance, and organizational decision-making.
• Support grants’ reporting, audits, and program evaluation activities by maintaining accurate documentation, compiling requested data, and assisting Program Directors with demonstrating program impact and progress toward federal TRIO objectives.
• Perform other duties as assigned.

Ability to:

• Collect, organize, analyze, and interpret program data and translate data into clear reports that demonstrate participant progress and program impact.
• Accurately track and monitor participant services, including service frequency, participant characteristics, outcomes, and progress toward program objectives.
• Prepare clear, concise, and timely weekly, monthly, and annual reports for leadership.
• Identify trends, discrepancies, and gaps in program data and communicate concerns or recommended corrective actions to Program Directors and the Executive Director.
• Work directly with low-income, first-generation, and diverse student populations while providing culturally responsive and supportive college access services.
• Maintain confidentiality and accuracy when handling sensitive participant information and follow applicable federal, state, organizational, and TRIO program requirements.
• Communicate effectively with students, program staff, Program Directors, and Executive Director, both verbally and in writing, and work collaboratively across multiple TRIO programs.

Terms of Employment

• At-Will; Criminal Justice Department Fingerprint Clearance; TB Clearance; COVID-19 Immunization Records/ weekly testing; Mandated trainings and professional trainings, Contingent upon performance, budget restrictions and continued funding from the U.S. Department of Education.
• This job description is subject to modification within the first 90 days of employment to align with evolving organizational needs, structure, and priorities.

Qualifications

• Bachelor’s degree in education, counseling, social work, higher education administration, or a related field.
• Two (2) or more years of professional experience working with low-income, first-generation, or historically underserved students, preferably in TRIO or a similar college-access program.
• Experience providing academic, college, career, financial aid, or postsecondary advising to students.
• Experience developing and maintaining positive relationships with schools, parents/guardians, community organizations, colleges, and other stakeholders.
• Knowledge of student recruitment, outreach, retention, and engagement strategies.
• Ability to relate effectively to students and families from diverse cultural, educational, and socioeconomic backgrounds.
• Proficiency in Microsoft Office/Office 365, databases, email, calendars, and other technology used to document and coordinate student services.
• Ability to work occasional evenings and weekends for workshops, college visits, field trips, community events, and other program activities.
• Reliable transportation and ability to travel between schools, community locations, program events, and organizational activities as required.
• Must pass a background check and TB test.
• Effective time management and work scope prioritization with a high level of confidentiality.
• Must be familiar with TRIO regulations, Federal/State law, and FERPA regulations.

Location / Logistics

• San Diego, CA
• Minimum In person (4 days a week)
• Full time position; 40 hours a week

Pay: $26.00 - $29.79 per hour

Expected hours: 40.0 per week

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Work Location: In person