IMPEX

Key Responsibilities of an IMPEX Coordinator (PEZA Environment)

1. Import and Export Processing

• Process and monitor all import and export transactions in compliance with PEZA and Bureau of Customs (BOC) regulations.

• Prepare and review shipping documents, including:

  • Commercial Invoice
  • Packing List
  • Bill of Lading (BL)/Airway Bill (AWB)
  • Certificate of Origin
  • Import Permit/Export Declaration

• Coordinate shipment schedules with suppliers, freight forwarders, customs brokers, and customers.

2. PEZA Compliance and Documentation

• Ensure compliance with PEZA rules, regulations, and reporting requirements.

• Process PEZA permits and applications for:

  • Import Authority
  • Export Authority
  • Transfer of Goods
  • Local Sales Authority
  • Letter of Authority (LOA)

• Maintain accurate records of all PEZA transactions and supporting documents.

• Prepare and submit PEZA reports within required timelines.

3. Customs and Regulatory Coordination

• Liaise with customs brokers, PEZA officers, and government agencies regarding import and export requirements.
• Ensure proper tariff classification and customs declarations.
• Coordinate customs inspections and facilitate clearance activities.
• Monitor compliance with customs regulations to avoid penalties and delays.

4. Warehouse and Inventory Control

• Coordinate inbound and outbound movements of goods within the warehouse.
• Ensure all inventory movements are properly documented and authorized by PEZA.
• Monitor stock transfers, withdrawals, and deliveries.
• Reconcile inventory records with warehouse and PEZA reports.

5. Logistics and Shipment Monitoring

• Track shipments from origin to destination.
• Coordinate with freight forwarders, shipping lines, and transport providers.
• Monitor delivery schedules and resolve shipment delays.
• Provide shipment status updates to management and customers.

6. PEZA and BOC Reporting

• Prepare and submit monthly, quarterly, and annual reports required by PEZA and BOC.
• Maintain accurate import/export records for audit purposes.
• Ensure all transactions are properly recorded in PEZA systems and internal databases.

7. Cost and Service Management

• Obtain freight quotations and compare logistics costs.
• Monitor duties, taxes, freight charges, and related expenses.
• Assist in identifying cost-saving opportunities while maintaining compliance.

8. Audit and Compliance Support

• Support PEZA, BOC, and internal audits.
• Ensure all import/export and warehouse records are complete and readily available.
• Address audit findings and implement corrective actions when necessary.