Import And Export Executive

Role & responsibilities

• Manage import and export shipments from booking to final delivery.

• Prepare, verify, and process shipping documents such as:

• Commercial Invoice

• Packing List

• Bill of Lading (BL)

• Airway Bill (AWB)

• Certificate of Origin

• Shipping Bill

• Delivery Orders

• Coordinate with shipping lines, airlines, freight forwarders, transporters, and customs agents.

• Ensure compliance with international trade regulations, customs procedures, and company policies.

• Track cargo movements and provide shipment status updates to customers.

• Handle customs clearance documentation and follow up on customs-related requirements.

• Monitor shipment schedules and resolve operational issues or delays.

• Prepare freight quotations and coordinate with overseas agents for rates and shipment arrangements.

• Maintain shipment records and update data in logistics/ERP systems.

• Verify freight invoices and ensure accurate billing to clients.

• Respond to customer inquiries regarding shipment schedules, documentation, and delivery status.

• Build and maintain strong relationships with clients, carriers, and business partners.

Required Qualifications

• Bachelor's degree in Commerce, Logistics, Supply Chain Management, Business Administration, or related field.
• 1-5 years of experience in import/export operations, freight forwarding, or shipping industry.
• Knowledge of Incoterms, customs regulations, and international shipping procedures.
• Familiarity with sea freight, air freight, and multimodal transportation.
• Proficiency in MS Office (Excel, Word, Outlook).
• Experience with logistics, shipping, or ERP software is preferred.

Required Skills

• Strong knowledge of import and export documentation.
• Excellent communication and coordination skills.
• Ability to work under pressure and meet shipment deadlines.
• Problem-solving and analytical capabilities.
• Attention to detail and accuracy in documentation.
• Customer service orientation.
• Good negotiation and follow-up skills.

Preferred candidate profile

• Immediate joinee required