Import And Export Executive

Key Responsibilities

• Obtain and negotiate Ocean Freight and Air Freight rates from shipping lines, airlines, NVOCCs, co-loaders and overseas agents.

• Prepare accurate and competitive import/export freight quotations for customers and the sales team.

• Handle pricing requests, RFQs and customer-specific rate requirements within defined timelines.

• Calculate complete freight costs including:

• Ocean/Air Freight

• Origin charges

• Destination charges

• Documentation charges

• Transportation

• THC and other applicable surcharges

• Maintain and regularly update carrier rate sheets, tariff sheets and pricing databases.

• Compare rates from multiple carriers/vendors and identify the most competitive routing and service options.

• Negotiate with shipping lines, airlines, transporters and overseas agents to achieve competitive rates and better margins.

• Monitor market freight rates, GRI, PSS, fuel surcharges, carrier updates and other market changes.

• Coordinate with the Sales team to provide commercially viable rates and quick quotations.

• Coordinate with the Operations team to ensure that quoted rates are correctly applied during shipment execution.

• Follow up on quotations and maintain proper records of enquiries, quotations and converted bookings.

• Ensure that pricing is accurate and approved as per company pricing policy before sharing with customers.

• Analyze profitability and ensure that quotations provide the required company margin.

• Develop and maintain good working relationships with shipping lines, airlines, vendors and overseas agents.

• Identify new vendors/agents and obtain competitive rates for new trade lanes and destinations.

• Support management with pricing reports, market analysis and rate comparisons.

• Ensure all pricing records and communication are properly maintained for future reference.

Required Skills & Qualifications

• Graduate in any discipline
• Good knowledge of Ocean Freight and/or Air Freight pricing.
• Strong understanding of import/export freight forwarding processes.
• Strong knowledge of MS Excel and pricing/rate-sheet management.
• Good numerical and analytical ability.
• Excellent communication and coordination skills.
• Ability to handle multiple pricing requests under tight deadlines.
• Attention to detail and accuracy in quotation preparation.