Import Coordinator

Job Description: Import Coordinator

Position

Import Coordinator

Job Summary

We are seeking a proactive and detail-oriented Import Coordinator to manage import documentation, purchase orders, vendor coordination, and shipment tracking. The role requires close coordination with suppliers, logistics partners, and internal teams to ensure timely procurement and smooth import operations. The candidate should also be willing to travel occasionally to Vasai for vendor coordination and operational requirements.

Key Responsibilities

• Handle end-to-end import documentation, ensuring compliance with company policies and regulatory requirements.
• Create, process, and maintain Purchase Orders (POs).
• Track purchase orders and monitor shipment status to ensure timely delivery.
• Coordinate with domestic vendors regarding order confirmation, production status, dispatch, and documentation.
• Follow up with freight forwarders, customs brokers, and logistics partners for smooth import clearance and delivery.
• Maintain vendor relationships and resolve issues related to deliveries, documentation, and order discrepancies.
• Coordinate with internal departments such as Procurement, Stores, Accounts, and Operations.
• Prepare and maintain reports related to imports, shipments, pending orders, and vendor performance.
• Ensure all import records and documentation are accurately maintained and readily available for audits.
• Travel to Vasai occasionally for vendor meetings, inspections, or operational coordination.

Qualifications

• Bachelor's degree in Commerce, Business Administration, Supply Chain Management, Logistics, or a related field.
• 2–5 years of experience in import coordination, procurement, logistics, or supply chain.
• Knowledge of import documentation, shipping processes, and international trade procedures.
• Proficiency in MS Office, especially Excel, and ERP systems.

Skills Required

• Strong organizational and multitasking skills.
• Excellent communication and vendor management abilities.
• Good analytical and problem-solving skills.
• Attention to detail and ability to meet deadlines.
• Ability to work independently and collaboratively with cross-functional teams.
• Willingness to travel occasionally to Vasai.

Preferred Experience

• Experience in manufacturing, trading, or import-export industries.
• Familiarity with customs documentation, Incoterms, and international shipping procedures.

Pay: ₹30,000.00 - ₹50,000.00 per month

Benefits:

• Food provided
• Provident Fund

Work Location: In person