IMPORT DOCUMENTATION ASSISTANT

Key responsibilities

• Check and prepare import draft documents
• Record incoming shipments
• Familiarize shipping rates with forwarder and shipping lines
• Coordinate shipment status with brokers
• Prepare and file monthly report with DENR
• Apply for Certificate of Exemption / Import Permit with government agencies (BPS)
• Coordinate with accounting for payments
• Coordinate through email with suppliers about orders and documents
• Renew registration and certificates documentations with different government agencies
• Send daily report on shipment status

About you

• Bachelor's Degree in Business Administration, Customs Administration, Logistics, Supply Chain Management, or any related course
• Knowledgeable in importation procedures, customs documentation, and shipping requirements
• Familiar with preparing and processing documents such as Bill of Lading, Commercial Invoice, Packing List, and Import Permits
• Experience coordinating with shipping lines, freight forwarders, and customs brokers
• Proficient in Microsoft Office (Word, Excel, and Outlook)
• Good communication and coordination skills
• Detail-oriented and organized in handling documents and records
• Ability to work under pressure and meet deadlines
• Experience in import/export documentation or related logistics work is an advantage
• Knowledge of customs regulations and import compliance is preferred