Import Documentation Executive

Job Description Import Documentation & Filing Executive

Job Responsibilities

• Handle end-to-end Import Documentation & Filing activities for sea and air import shipments.
• Prepare, verify, and process import documentation required for customs clearance.
• Handle filing of Bills of Entry (BOE) and ensure accurate submission of shipment details.
• Check commercial invoices, packing lists, Bill of Lading (BL), Air Waybill (AWB), certificates, and other supporting documents.
• Coordinate with customers to collect complete and accurate import documents.
• Coordinate with customs brokers, customs authorities, shipping lines, airlines, CFS/ICD, and internal operations teams.
• Verify HS codes, product descriptions, quantity, value, country of origin, and other relevant shipment details.
• Ensure documents are complete and accurate before customs filing.
• Follow up on customs queries, queries raised during assessment, examination requirements, and pending documentation.
• Coordinate with the customs clearance team for smooth and timely clearance of shipments.
• Track shipment arrival, IGM details, and documentation status.
• Coordinate with shipping lines/airlines for arrival notices, delivery orders, and other required documents.
• Maintain proper records of Bills of Entry, supporting documents, and clearance-related files.
• Ensure timely filing and closure of import documentation.
• Coordinate with the accounts and operations teams regarding duty payments, invoices, and other shipment-related requirements.
• Handle documentation discrepancies and coordinate with relevant parties for corrections.
• Maintain accurate records for audits and future reference.
• Provide regular updates on documentation and clearance status to customers and management.

Mandatory Knowledge

Candidates must have practical and hands-on knowledge of:

• Import documentation and customs filing procedures.
• Bill of Entry (BOE) preparation and filing.
• Import customs clearance process.
• Commercial Invoice and Packing List verification.
• Bill of Lading (BL) / Air Waybill (AWB).
• HS Code and basic classification understanding.
• Customs duty and applicable charges.
• IGM and shipment arrival procedures.
• Customs assessment and examination process.
• Coordination with shipping lines, airlines, CFS/ICD, customs brokers, and customers.
• MS Excel and basic documentation systems.

Candidate Profile

• Experience in Import Documentation / Customs Clearance / Freight Forwarding / Logistics.
• Experience with an international freight forwarder or customs broker will be preferred.
• Strong attention to detail and documentation accuracy.
• Good communication and coordination skills.
• Good follow-up and problem-solving abilities.
• Ability to handle multiple shipments and meet customs clearance deadlines.

Location: Kandivali
Position: Import Documentation & Filing Executive