Import Executive

Role & responsibilities

To manage end-to-end import activities, including documentation, customs clearance, shipment coordination, vendor communication, import costing, and compliance, ensuring timely and smooth delivery of imported goods

• Handle end-to-end import documentation and maintain accurate records.
• Prepare and verify Bill of Entry, Commercial Invoice, Packing List, Bill of Lading/AWB, Certificate of Origin, Insurance documents, etc.
• Coordinate with CHA, customs authorities, shipping lines, freight forwarders, transporters, overseas suppliers and internal teams.
• Track import shipments from dispatch to customs clearance and final delivery.
• Follow up for IGM filing, Delivery Order (DO), customs clearance and cargo release.
• Verify customs duty, freight, insurance, CHA/CFS and other import-related charges.
• Coordinate with Finance/Accounts for import payments and documentation.
• Handle documentation related to LC, advance payments, bank submissions, EDPMS/IDPMS, wherever applicable.
• Ensure compliance with applicable customs, GST and import regulations.
• Maintain shipment-wise files, registers and MIS reports.
• Reconcile import documents with Purchase Orders, invoices and received goods.
• Follow up with suppliers for missing or incorrect documents.
• Resolve shipment, documentation and clearance-related issues.
• Coordinate transportation of cleared cargo from port/CFS to warehouse.
• Maintain accurate shipment status reports and provide regular updates to management.
• Support audit and compliance requirements.

Preferred candidate profile

• 25 years of experience in Import / Export / EXIM / Freight Forwarding / Trading / Manufacturing.
• Experience with ERP/SAP/Tally/other import-related systems will be an advantage.
• Good knowledge of Import Documentation & Customs Procedures
• Knowledge of ICEGATE / customs clearance process
• Understanding of HS Codes, customs duty and import regulations
• Knowledge of CHA and freight-forwarding operations
• Good command of MS Excel, Word and Outlook
• Strong communication and coordination skills
• Good follow-up and problem-solving ability
• Attention to detail and ability to manage multiple shipments simultaneously