Import Export Executive

Job Description – Import & Export Executive

Position: Import & Export Executive
Department: Import & Export
Experience: 2–5 Years
Industry: Manufacturing / Chemical Industry
Location: Ghaziabad
Employment Type: Full-time

Job Summary

We are looking for an Import & Export Executive to manage and coordinate day-to-day import and export activities, documentation, shipment coordination, and communication with customers, suppliers, freight forwarders, CHA/customs agents, and banks.

Key Responsibilities

• Handle end-to-end import and export documentation.
• Prepare and verify Commercial Invoices, Packing Lists, Shipping Bills, Bills of Lading/Airway Bills, Certificates of Origin, and other required documents.
• Coordinate with CHA, freight forwarders, shipping lines, transporters, and customs authorities.
• Coordinate export shipments from order confirmation to final delivery.
• Track shipment status and ensure timely dispatch and delivery.
• Handle import shipments, including documentation, clearance coordination, and delivery.
• Coordinate with customers regarding shipping instructions and required documents.
• Coordinate with suppliers for import-related documents and shipment details.
• Maintain proper records of import/export orders and shipments.
• Coordinate with the accounts/banking team for export payment realization and related documentation.
• Assist with LC, advance payment, TT, and other export payment documentation, as applicable.
• Ensure compliance with applicable DGFT, Customs, GST, and other statutory requirements.
• Maintain records related to IEC, LUT, AD Code, shipping bills, export invoices, and other trade documents.
• Follow up on pending documents, payments, shipments, and customs clearance.
• Prepare regular MIS and shipment reports for management.
• Coordinate with internal departments such as Production, Quality, Stores, Accounts, and Dispatch.
• Handle any other import/export-related work assigned by management.

Required Skills

• Good knowledge of Import & Export procedures and documentation
• Knowledge of MS Excel and MS Office
• Good written and verbal communication skills
• Good coordination and follow-up skills
• Attention to detail
• Ability to manage multiple shipments simultaneously
• Knowledge of DGFT, Customs, GST and international trade documentation will be preferred.
• Experience with CHA/Freight Forwarders/Shipping Lines will be an advantage.

Qualification

• Graduate in B.Com / BBA / MBA (International Business) / equivalent
• Diploma/certificate in Import & Export Management will be an advantage.

Experience

1–3 years of experience in Import & Export / International Trade / Commercial Operations.
Freshers with relevant knowledge may also be considered.

Key Performance Areas (KPI)

• Timely shipment processing
• Accuracy of export/import documentation
• Timely customs clearance
• Shipment tracking and coordination
• Timely submission of required documents
• Payment and documentation follow-up
• Compliance with applicable procedures and regulations

Interested candidates may send their CV to : [email protected]

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

• Health insurance
• Leave encashment
• Provident Fund

Work Location: In person