Import Export Specialist

Position Overview:

The Import & Export Specialist will manage the end-to-end movement of chemical products while ensuring adherence to global trade regulations, hazardous goods requirements, and company quality standards.

Key Responsibilities:

Import Operations Management:

• Oversee the entire import and export process, from initial order placement through to delivery and distribution.
• Coordinate with international suppliers and vendors to ensure timely and accurate order fulfilment.
• Manage and monitor import documentation, including bills of lading, import declarations, and customs forms.

Regulatory Compliance:

• Ensure all import activities comply with relevant local, national, and international regulations and standards.
• Stay updated on changes in import regulations and implement necessary adjustments to processes.

Logistics Coordination:

• Collaborate with freight forwarders, customs brokers, and shipping carriers to manage transportation and logistics.

• Track shipments and resolve any issues related to delays, damages, or discrepancies.

• Evaluate supplier performance and identify opportunities for cost savings and process improvements.

Reporting and Analysis:

• Prepare and present reports on import activities, including cost analysis, shipment status, and compliance.
• Analyze import data to identify trends and areas for improvement.

Export Operations Management:

• Manage the complete export process from customer order receipt through shipment and final delivery to international customers and distributors.
• Coordinate with overseas customers, distributors, and internal commercial teams to ensure timely execution of export orders.
• Prepare, review, and maintain all export documentation including:
• Commercial Invoices
• Packing Lists
• Certificates of Origin
• Export Declarations
• Shipping Instructions
• Bills of Lading / Airway Bills
• SDS/MSDS and Dangerous Goods Declarations
• Ensure compliance with export control regulations, trade sanctions, licensing requirements, and destination-country import requirements.
• Coordinate with freight forwarders, customs brokers, shipping lines, and airlines for efficient movement of export shipments.
• Manage export logistics for specialty chemicals, including hazardous and non-hazardous products, ensuring compliance with IMDG, IATA, ADR, and other applicable regulations.
• Monitor export shipment status and proactively resolve issues related to documentation, customs clearance, transportation delays, or customer delivery requirements.
• Support regional sales teams by ensuring export operations meet customer service expectations and business commitments.
• Identify opportunities to optimize export freight costs, transit times, and service levels.
• Maintain accurate export records and ensure compliance with statutory and audit requirements.
• Oversee export incentive schemes, duty drawback programs, and free trade agreements where applicable.

Position Requirements & Key Abilities

• Bachelor’s degree in Supply Chain Management, Business Administration or any relevant field.
• Completed Certifications or Courses in Import/Export
• Required Minimum 5-7 years’ experience in International trade & shipments
• Fluency in spoken and written English.
• Possess strong MS Office skills.