Import planning

Job Purpose

To ensure accurate, timely, and compliant preparation, processing, and coordination of import-related documents for smooth customs clearance and on-time delivery of materials without production impact.

Key Responsibilities

1. Import Documentation Handling

• Prepare, verify, and maintain complete import documentation including:

• Commercial Invoice

• Packing List

• Bill of Lading / Airway Bill

• Certificate of Origin

• Insurance Certificate

• HS Code & tariff classification documents

• Ensure correctness to avoid customs queries, penalties, and clearance delays.

2. Coordination with Stakeholders

• Coordinate with overseas suppliers for timely receipt of shipping documents.
• Work closely with CHA (Custom House Agent) for customs clearance activities.
• Liaise with freight forwarders, shipping lines, and airlines for document submission and ETA tracking.

3. Customs & Statutory Compliance

• Ensure compliance with Indian Customs regulations, DGFT norms, BIS requirements, and company policies.
• Support clearance under FTA, EPCG, Advance License, or other duty exemption schemes, if applicable.
• Handle customs queries, amendments, and document corrections.

4. ERP & Record Management

• Update import shipment details in ERP / SAP systems.
• Maintain proper import shipment records, registers, and soft copies for audits and traceability.
• Support internal and external audits by providing required documentation.

5. Clearance & Delivery Support

• Track customs clearance progress and flag delays proactively.
• Coordinate with logistics team for post-clearance transportation to the plant/warehouse.
• Monitor detention, demurrage risks, and escalate when required.

6. Reporting & MIS

• Prepare daily / weekly MIS reports on import status, document pendency, and clearance timelines.
• Share updates with planning, stores, and production teams to ensure material availability.

Key Skills & Competencies

Technical Skills

• Strong knowledge of import documentation & customs procedures
• Understanding of HS codes, Incoterms, duty structure
• Experience with SAP / ERP systems and MS Excel

Behavioral Skills

• Attention to detail
• Good follow-up and coordination skills
• Ability to work under pressure and tight timelines
• Effective communication skills

Qualifications & Experience

• Graduate / Diploma (Commerce, Logistics, Supply Chain, or Engineering preferred)
• 3–5 years of experience in import documentation / logistics operations
• Experience in manufacturing or automotive industry is preferred

Key Performance Indicators (KPIs)

• Zero document-related clearance delays
• Accuracy of import documents
• Customs clearance lead time
• Compliance with statutory requirements
• Number of customs queries / amendments