Import Specialist

Key Responsibilities:

• Budget Management

1. Prepare monthly payment schedule and payment plan for goods.

2. Manage budget for customs clearance, warehousing, transportation and other charges of local logistics vendors.

• Reconciliation Management

1. Reconcile South Africa local logistics costs and coordinate invoicing (verification & invoicing for logistics, warehousing, customs clearance and transportation fees).

2. Handle reconciliation and invoicing for logistics costs of free sample units exported from China.

3. Conduct payment reconciliation for goods.

• Payment Management

1. Prepare cost allocation breakdown by business unit.

2. Submit payment applications in GEMS system.

3. Follow up payment approval progress.

4. Request payment slips from Finance and distribute them to vendors.

• Customs Clearance Management

1. Daily update of container arrival, customs clearance, document and warehousing-in progress.

2. Daily update of container basic information by business unit, including product model, quantity, port of loading, bill of lading number, PO, etc.

3. Review customs clearance documents (Bill of Lading, Commercial Invoice, Packing List, Insurance Certificate, ocean freight) and hand over to customs broker.

4. Receive import documents from broker, verify customs release notice, shipping line charges, terminal charges and haulage fees.

5. Archive relevant import documents.

6. Confirm import charges and input data into SAP system.

Job Requirements

• Education Bachelor’s degree or above, major in Logistics Management, International Trade, Supply Chain Management or related fields is preferred.
• Work Experience Minimum 3 years of working experience in international logistics or supply chain. Experience in logistics for South Africa/Africa market is preferred.

Professional Skills

1. Familiar with international sea freight, customs clearance procedures and relevant document handling;
2. Proficient in SAP system for cost entry and management;
3. Skilled in payment approval systems such as GEMS;
4. Strong capability in cost calculation, account reconciliation and cost allocation;
5. Advanced Excel skills for data analysis and report generation.