IMPORTANT ASSISTANT

Job Summary

The Import Assistant provides administrative and operational support for import activities, ensuring that imported goods are processed, documented, and delivered on time in compliance with company procedures and applicable customs regulations.

Duties and Responsibilities

• Assist in processing import shipments from overseas suppliers.
• Prepare, check, and organize import documents, including commercial invoices, packing lists, bills of lading, and other shipping documents.
• Coordinate with suppliers, freight forwarders, customs brokers, and shipping companies regarding shipment schedules and delivery status.
• Monitor shipment arrivals and follow up on delays or missing documents.
• Assist in customs clearance and ensure the timely submission of required import documentation.
• Track import shipments and update records of shipment status, costs, and delivery schedules.
• Coordinate with the warehouse team regarding the receiving and inspection of imported goods.
• Verify shipment details against purchase orders and supplier invoices.
• Maintain accurate and updated import files, databases, and records.
• Assist in monitoring import expenses, freight charges, duties, and other related costs.
• Report discrepancies, damaged goods, missing items, or documentation issues to the appropriate department.
• Ensure compliance with company policies and applicable import procedures.
• Perform other related duties as assigned by the supervisor or management.

Qualifications

• Graduate of a bachelor's degree in Business Administration, Supply Chain Management, Logistics, Customs Administration, or a related field.
• Fresh graduates may apply; relevant work experience is an advantage.
• Basic knowledge of import procedures, shipping documentation, and customs regulations is preferred.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Good organizational, communication, and time-management skills.
• Detail-oriented, responsible, and able to handle multiple tasks.
• Able to work independently and coordinate effectively with different departments.

Key Skills and Competencies

• Import documentation and recordkeeping
• Shipment tracking and coordination
• Attention to detail and accuracy
• Communication and follow-up skills
• Problem-solving and time management
• Computer literacy and data entry
• Teamwork and adaptability