Import/Export Coordinator

Job Summary

We are seeking an organized, detail-oriented Import/Export Coordinator to join our team in Lai Chi Kok. You will be responsible for handling end-to-end shipping documentation, coordinating with forwarders, ensuring customs compliance, and tracking international shipments. The ideal candidate has strong hands-on experience with Hong Kong import/export regulations and can thrive in a fast-paced trading or manufacturing environment.

Key Responsibilities

• Prepare, review/verify, and process complete sets of shipping documents, including Commercial Invoices, Packing Lists, Bills of Lading (B/L), Air Waybills (AWB), and Certificates of Origin.
• Handle Tradelink submissions for Hong Kong customs declarations and import/export licenses accurately and within strict statutory timelines.
• Coordinate daily shipping schedules and space bookings with carriers, freight forwarders, and logistics service providers.
• Organize and maintain necessary import/export commodity information to ensure it is up-to-date, easily accessible, and complete.
• Ownership and primary point of contact for customs clearance of goods, components, and raw materials.
• Oversee and document compliance requirements for specialized cargo, ensuring appropriate documentation (e.g., Safety Data Sheets (SDS), technical specifications) is in order for customs clearance.
• Update and maintain a tracker to monitor status of shipments.
• Manage HS code classification and proper valuation of goods for customs purposes
• Monitor freight costs and support vendor invoice reconciliation
• Maintain organized records of all import/export transactions
• Flag and escalate shipment delays, regulatory changes, or documentation discrepancies proactively

Job Requirements

Education & Experience

• Professional English
• Form 5 / DSE graduate or above; a diploma or degree in Logistics, Supply Chain Management, or International Trade is an advantage.
• Minimum 2 to 3 years of solid experience in import/export shipping procedures and logistics, preferably within a trading, manufacturing, or buying office environment.

Skills & Knowledge

• Well-versed in commercial invoices, Tradelink operations, HKSAR customs regulations, and global trade terms (Incoterms).
• Strong knowledge of regulatory compliance surrounding the import/export of raw materials and chemical ingredients typically used in cosmetics (e.g., handling trade restrictions, chemical listing verifications, or safety documentation) will be highly regarded.
• Thorough and detail oriented
• Proficient in Microsoft Office (Word, Excel) and experience handling ERP systems.

Our offer

5-day work, General Holiday, Year End Bonus, MPF, Medical and Dental Benefit, provide professional and comprehensive on-the-job training and staff discount

To learn more about us, please visit our website: www.Beautylish.com

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