Import/Export (IMPEX) Clerk

Scope and Responsibilities:

Import and Export Management

• Manage all importation and exportation activities to ensure efficient and compliant movement of goods.

• Process imports and PEZA requirements and support export activities as needed.

• Track, monitor, and follow up on shipment status to ensure timely delivery of goods and materials.

• Communicate and negotiate with suppliers, freight forwarding services, and logistics companies to facilitate seamless logistics operations.

• Collaborate with other departments to ensure smooth operations and timely delivery of shipments.

• Update departments on shipment status and delivery schedules.

• Ensure all shipping documents are accurate and complete to prevent shipment delays.

• Verify and request payment for supplier bills and quotations, ensuring accuracy and addressing discrepancies.

• Respond to inquiries and requests requiring immediate attention, resolving issues that may delay shipments.

• Address and resolve any shipment delays or issues, escalating matters as necessary to ensure timely resolution.

Government and Regulatory compliance

• Ensure compliance with PEZA regulations Local and all import and export requirements.

• Ensure compliance with BOC regulations Local and all import and export requirements.

• Oversee the processing of PEZA documents, including maintaining and updating permits (e.g., LOA and other required documentation).

• Renew permits and monitor PEZA processing, collaborating with relevant departments for smooth operations.

• Maintain import and inventory records, updating daily logs to reflect real-time status.

• Monitor inventory levels related to imports, ensuring data accuracy and supporting inventory management goals.

Other Related Tasks

• Perform additional duties as assigned to support the PCP team and ensure efficient operations.

• Assist with special projects or initiatives related to PCP team as needed.

Qualifications:

• At least Vocational graduate or College undergraduate

• 2-4 years of experience in import/export operations, logistics, or supply chain management, preferably within a manufacturing setting.

• Experience working with regulations related to import/export processes and compliance, particularly with PEZA (Philippine Economic Zone Authority).

• Demonstrated experience in coordinating logistics activities, including managing relationships with suppliers and freight forwarders.

• Experience in handling shipping documentation and ensuring accuracy in billing and compliance verification.

• Familiarity with inventory tracking and management processes related to imports and exports.

• Proven ability to address and resolve shipment issues and delays, showcasing strong problem-solving skills.