IMS Staff – Document Control Coordinator (DCC)

About the role

The Document Control Coordinator is responsible for the effective management, control, distribution, and maintenance of documents and records within the organization's Integrated Management System (IMS). The role ensures that controlled documents are properly reviewed, approved, issued, updated, distributed, and retained in accordance with company procedures and applicable ISO requirements.

Key responsibilities

• Maintain and administer the company's IMS document control system
• Control the creation, review, approval, revision, issuance, distribution, and withdrawal of controlled documents
• Maintain the Master Document List (MDL) and ensure document status and revisions are accurate and up to date
• Ensure only the latest approved versions of documents are available at points of use
• Prevent unintended use of obsolete or unauthorized documents
• Assign document numbers, revision numbers, effective dates, and other document-control identifiers in accordance with established procedures
• Coordinate document reviews with process owners and relevant departments
• Monitor scheduled document reviews and follow up on overdue revisions or approvals
• Maintain electronic and/or hard-copy records and ensure proper filing, storage, retrieval, and retention
• Control IMS records in accordance with applicable retention and disposition requirements

About you

• Bachelor's degree in Business Administration, Industrial Engineering, Management, Quality Management, or a related field

• Good understanding of document and records control principles

• Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint

• Knowledge of ISO 9001:2015 – Quality Management System, ISO 14001:2015 – Environmental Management System, ISO 45001:2018 – Occupational Health and Safety Management System is an advantage

• Experience in document control, quality management, IMS, QMS, or administrative coordination is an advantage