IMS Supervisor

DUTIES & RESPONSIBILITIES:

• Supervise the day-to-day implementation and maintenance of the organization’s Integrated Management System (IMS) and Corporate Governance processes.
• Ensure that IMS procedures, records, and documentation are properly maintained, updated, and controlled.
• Coordinate and support internal audits by preparing schedules, communicating with auditees, and consolidating audit findings and corrective actions.
• Monitor and track the status of nonconformities, corrective and preventive actions, and ensure timely closure and documentation.
• Assist in conducting IMS-related training, orientations, and awareness programs across departments.
• Prepare IMS reports, audit summaries, and compliance updates for review by the IMS Head and management.
• Facilitate coordination with external auditors and ensure availability of required documentation and records during assessments.
• Support the qualification, monitoring, and scheduling of internal auditors in line with the established internal audit framework.
• Monitor compliance of departments with IMS and governance requirements and provide guidance on process adherence and improvement.
• Maintain and update IMS databases, document master lists, risk registers, and related monitoring tools.
• Coordinate the implementation of process improvement initiatives and follow up on the effectiveness of corrective actions.
• Promote awareness and adherence to IMS policies, procedures, and governance standards across the organization.
• Provide administrative and technical support to the IMS Head and Management Representative in implementing system-wide initiatives.
• Perform other related tasks as may be assigned to ensure effective system operation and continuous improvement.

QUALIFICATIONS:

• Bachelor’s degree in any related field
• At least 6 years of progressive experience in IMS implementation, auditing, and process management, with at least 1–2 years in a supervisory role
• Familiarity with ISO standards (e.g., ISO 9001, ISO 14001, ISO 45001, ISO 27001, and ISO 22301) and regulatory compliance