In-house Personal Assistant

About us

Asianwhiteskin Research and Development Corp. is a forward-thinking organisation dedicated to innovation and excellence in research and development. We are committed to fostering a collaborative, professional work environment where our team members can thrive and contribute meaningfully to our mission. Our company culture values efficiency, discretion, and proactive support to ensure our leadership and teams can focus on strategic initiatives and growth.

About the role

We are seeking an experienced and highly organised In-house Personal Assistant to join our team in Makati City, Metro Manila. This is a full-time position offering the opportunity to provide essential administrative and personal support to senior management. As an In-house Personal Assistant, you will play a crucial role in ensuring smooth day-to-day operations, managing schedules, coordinating communications, and providing comprehensive support that enables our leadership to operate at peak efficiency. This role is integral to the success of our executive team and the broader organisation.

Key responsibilities

• Managing calendars, scheduling meetings, and coordinating appointments for senior management, ensuring optimal time allocation and conflict resolution
• Handling incoming and outgoing correspondence, including emails, calls, and written communications on behalf of executives
• Preparing and organising meeting materials, agendas, minutes, and follow-up documentation
• Arranging travel logistics, including flights, accommodation, ground transportation, and itinerary coordination
• Managing confidential information and documents with discretion and professionalism
• Coordinating special events, conferences, and corporate functions
• Conducting research and compiling reports or presentations as required
• Maintaining filing systems and databases, both physical and digital, for efficient information retrieval
• Acting as a liaison between executives and internal/external stakeholders
• Handling expense reports, reimbursements, and financial administration related to executive support
• Performing ad hoc administrative duties and projects as assigned by senior management

What we're looking for

• Minimum 3-5 years of experience as a Personal Assistant, Executive Assistant, or similar administrative support role in a corporate or professional environment
• Excellent organisational and time management skills with the ability to multitask and prioritise effectively in a fast-paced environment
• Exceptional written and verbal communication skills in English; proficiency in additional languages is advantageous
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications
• Strong interpersonal skills with the ability to maintain professional relationships at all levels of the organisation
• High level of discretion and confidentiality when handling sensitive information and matters
• Proven ability to work independently and use initiative whilst also being a supportive team player
• Excellent attention to detail and accuracy in all administrative tasks
• Problem-solving mindset with a proactive approach to identifying and addressing challenges
• Flexibility and adaptability to changing priorities and business requirements
• Experience in travel coordination, event management, or related areas is preferred
• Familiarity with scheduling software, customer relationship management (CRM) systems, or project management tools is a plus

What we offer

At Asianwhiteskin Research and Development Corp., we are committed to creating a supportive and rewarding work environment for our employees. We offer competitive remuneration commensurate with experience and qualifications. Our benefits package includes opportunities for professional development and career advancement within a dynamic organisation. We provide a collaborative workplace culture where your contributions are valued and recognised. Employees enjoy a supportive work environment with clear pathways for growth. We are committed to maintaining a healthy work-life balance and fostering an inclusive workplace where all team members feel appreciated and motivated to excel.

Apply now

If you believe you have the skills, experience, and professionalism to excel as an In-house Personal Assistant at Asianwhiteskin Research and Development Corp., we would like to hear from you. Please submit your curriculum vitae, a cover letter outlining your relevant experience, and references from previous employers. Join our team and make a meaningful impact in a supportive, professional environment.