Inbound Admin Assistant

Job Summary:

The Inbound Assistant plays an important role in supporting warehouse receiving operations by ensuring all incoming materials, inventory records, and documentation are processed accurately and efficiently. This role works closely with the Warehouse, Purchasing, Logistics, and Production teams to maintain inventory accuracy and ensure materials are available to support daily operations.

Key Responsibilities:

• Receive and verify incoming goods against Purchase Orders, Delivery Orders, and other supporting documents.
• Perform accurate system transactions and data entry for all inbound shipments.
• Prepare and process Goods Receipt Notes (GRN) and ensure all receiving documentation is complete and accurate.
• Monitor inventory accuracy and investigate discrepancies between physical stock and system records.
• Conduct regular stock counts and support periodic inventory audits.
• Prepare daily, weekly, and monthly inventory and operational reports for management.
• Monitor warehouse consumables and coordinate replenishment with the Purchasing Department.
• Liaise with suppliers and internal departments to resolve receiving discrepancies and documentation issues.
• Coordinate closely with Warehouse, Production, Purchasing, and Logistics teams to ensure timely material availability.
• Maintain proper filing and record-keeping of warehouse documents.
• Support continuous improvement initiatives to enhance warehouse efficiency and inventory accuracy.
• Practise good housekeeping (5S) and comply with all company safety, quality, and operational procedures.
• Perform any other duties assigned by the Inbound Supervisor, Warehouse & Logistics Manager, or Management.

Job Requirement:

• Minimum SPM, Certificate, or Diploma in Business Administration, Supply Chain, Logistics, Warehouse Management, or a related field.
• At least 1–2 years of experience in warehouse administration, inventory control, or logistics operations.
• Fresh graduates with a positive learning attitude are encouraged to apply.
• Proficient in Microsoft Excel, Microsoft Word, and ERP/Warehouse Management Systems.
• Good understanding of warehouse receiving processes and inventory control.
• Strong attention to detail with good numerical accuracy.
• Good communication and interpersonal skills.
• Able to work independently as well as in a team environment.
• Responsible, organised, and committed to maintaining accurate records.
• Willing to work overtime and on Saturdays when operational requirements demand.

Company benefit

• Lunch provided (Mon - Fri)
• Bonus 2 times every year*
• Increment every year*
• Annual Leave 12 days, 16 days and 21 days (According to year of service)
• Medical claim RM800/year
• Active Sport Club

*According to performance appraisal

Pay: RM2,000.00 - RM2,300.00 per month

Work Location: In person