Inbound Operations Associate - Blr

About Material Depot

Material Depot is building the Ultimate Home Decor Destination - redefining how India shops for interiors - tiles, laminates, wall decor, and more. Our online catalogue enables us to understand design trends in real time and work directly with manufacturers to launch new collections at speed something the traditional supply chain can't match. By cutting out middlemen, we deliver significantly better prices and consistent, standardized service across every order.

Trusted by 10,000+ homes, Material Depot is transforming a ₹100,000 crore industry-making premium interiors faster, smarter, and more accessible than ever before.

Some stats about us:

● We're one of the largest retailers of home interior goods in Bangalore working with over 1000+ top designers and architects.

● Even as a 3-year-old company, we have been profitable with a scale of ~$5M annualized revenue

● We are backed by Accel, Stellaris, and other global investors. We have raised about $10M as part of the Series A round.

Role: Inbound Operations Associate

Department: Warehousing / Logistics
Location: Bengaluru
Experience: 0 - 3 Years In Warehouse Operations, Inbound Operations, Inventory, Dispatch, Or Similar Roles

Role Summary

We Are Looking For A Inbound Operations Associate To Manage Day To Day Inbound Material Operations At The Warehouse.

The Role Involves Material Validation And Unloading For Factory Inbound, Vendor First Mile Inbound Processing, Trip Level Material Segregation, Returns And Attempted Delivery Handling, GRN Coordination, Cycle Counts, And Inventory Adjustments.

The Person Will Be Responsible For Ensuring That Incoming Material Is Physically Verified, Correctly Segregated And Processed In The System, While Maintaining Accurate Inventory And Ensuring Discrepancies Are Identified And Resolved.

Key Responsibilities

1.⁠ ⁠Material Validation & Inbound

Coordinate And Receive Material Arriving From Factories, Vendors, And First Mile Vehicles.
Verify Material Against The PO, DC, Invoice, Packing List, Or Other Relevant Documents And Ensure All Material Received Is Accounted For Before Closing The Inbound.
Check Quantity, SKU / Material Details, Packaging Condition, And Visible Damage.
Identify Shortages, Excess Material, Wrong Material, Or Damaged Material And Escalate Discrepancies.
Coordinate Unloading And Ensure Material Is Moved To The Appropriate Inbound / Inspection Area.
Complete The Required Inbound Process And Ensure Material Status Is Updated Accurately.

2.⁠ ⁠Returns, Attempted Deliveries & GRN Processing
Receive And Validate Materials Returned From Delivery Vehicles.
Segregate Returns, Attempted Deliveries, And Other Inbound Material Appropriately.
Verify Returned Material Condition And Quantity.
Ensure GRN / Purchase Receive Or Relevant System Transactions Are Completed Accurately.
Coordinate With The Relevant Teams For Damaged, Missing, Or Disputed Material.
Ensure Returned / Attempted Delivery Material Is Correctly Marked And Moved To The Appropriate Area.

3.⁠ ⁠Route Level Material Segregation
Segregate Incoming Material Based On Next Day Vehicle Routes, PO, Order, Customer, Or Required Destination.
Ensure Material From Different Routes Is Not Mixed.
Move Material To The Correct Staging Or Designated Warehouse Area.
Ensure Clear Identification / Marking Of Material After Segregation.
Highlight Any Material Received Without Proper Identification Or Documentation.

4.⁠ ⁠Cycle Count & Inventory Control
Conduct Regular Cycle Counts Of Assigned Material / Location Areas.
Compare Physical Stock With System Inventory.
Identify And Document Inventory Discrepancies.
Coordinate Inventory Adjustments After Validation And Approval.
Ensure Damaged, Rejected, Returned, Or Non Saleable Material Is Correctly Identified And Accounted For.
Maintain Accurate Inventory Records And Support Periodic Stock Audits.

5.⁠ ⁠Issue Resolution & Escalation
Take Ownership Of Inbound And Inventory Related Issues Until Closure.
Resolve Discrepancies Related To Quantity, Material, Documentation, Or Trip-Level Segregation.
Coordinate With Vendors, Drivers, Warehouse Teams, And Internal Stakeholders.
Maintain Clear Records Of Discrepancies, Actions Taken, And Final Resolution.
Escalate Unresolved Or High-Impact Issues Promptly.

Must Have
1+ Year Of Hands On Experience In Warehouse, Inbound, Inventory, Dispatch, Or Similar Operations.
Experience With Material Receiving, Unloading, Material Validation, Or Warehouse Dispatch Operations.
Basic Understanding Of PO, DC, Invoice, GRN, And Physical Material Verification.
Strong Attention To Detail And Ability To Identify Quantity / Material Discrepancies.
Comfortable Working In A Warehouse / Ground Operations Environment.
Comfortable Using Excel / Google Sheets And Operational Systems.
Strong Coordination, Follow Up, And Ownership Skills.

Good To Have
Experience In Factory / Vendor Inbound Operations.
Experience Handling Building / Interior Materials Such As Plywood, Laminates, Panels, Tiles, Or Similar Products.
Experience With Zoho Inventory, WMS, OMS, TMS, Or Other Warehouse / Logistics Systems.
Experience With Cycle Counts And Inventory Reconciliation.
Experience Handling Returns / RTO/ Attempted Deliveries.
Basic Understanding Of Inventory MIS And Stock Adjustments.

Key Competencies
Material Validation | Inbound Operations | Inventory Accuracy | Attention To Detail | Ownership & Accountability | Execution | Problem Solving | Coordination | Documentation | Warehouse Operations

Working Style & Shift
Primarily Warehouse / Ground-Operations Based.
Requires Regular Coordination With Drivers, Vendors / Factories, Warehouse Teams, And Internal Stakeholders.
Requires Physical Verification And Handling Of Material.
The Person Should Be Comfortable Working In A Fast Paced Environment With Time Sensitive Inbound Operations.
Strong Attention To Detail Is Critical As Errors In Inbound Validation Can Directly Impact Inventory And Downstream Operations.

Success In The Role:

The Person Will Be Successful When They Consistently Ensure:
Incoming Material Is Received And Validated Accurately.
Quantity, SKU, And Material Discrepancies Are Identified And Escalated.
Factory / Vendor And First Mile Inbound Trips Are Correctly Closed.
Material Is Segregated Correctly At Trip / Order Level.
Returns And Attempted Deliveries Are Correctly Received, Marked, And Processed.
GRN / Inbound Transactions Are Completed Accurately And On Time.
Physical Inventory And System Inventory Remain Aligned.
Cycle Counts Are Completed Accurately And Discrepancies Are Resolved.
No Inbound Material Remains Unaccounted For Without An Appropriate Escalation.

Pay: ₹300,000.00 - ₹360,000.00 per year

Benefits:

• Health insurance
• Paid sick time
• Provident Fund

Work Location: In person