Inbound Supply Chain Coordinator

Position purpose

The Inbound Supply Chain Coordinator role provides support to the Inbound Logistics Team in areas of shipping, monitoring the distribution of vehicles, reporting and cost management.

Key responsibilities

Shipment monitoring

• Monitor vessel schedules, ETAs and delays; alert stakeholders to changes and their impact on stock and sales.

• Check shipping documents (bills of lading, invoices, packing lists) are accurate and are received on time for customs clearance and biosecurity (BMSB) requirements.

• Maintain the shipment tracker and keep the ERP and logistics systems up to date.

Vehicle distribution

• Monitor vehicle processing and delivery KPI’s

• Audit stock reports and follow up on any discrepancies.

• Age stock monitoring

• Monitoring storage levels and identifying any risks

Logistics cost analysis

• Collect and analyse inbound costs: ocean freight, port and terminal charges, customs duty, storage and demurrage.

• Reconcile and validate freight and logistics invoices against agreed rates and purchase orders and upload invoices to payment system.

• Prepare monthly cost reports, cost-per-unit analysis and variance explanations.

• Identify cost-saving opportunities and support rate reviews and tenders.

Inbound team support

• Preparation of logistics reports required by HQ

• Support process improvement and documentation of standard procedures.

• Undertake other reasonable duties as directed by the Inbound Logistics Manager.

Skills, qualifications and experience

Essential

• 2+ years in supply chain, logistics, import/export or freight forwarding.

• Strong Excel skills (pivot tables, lookups, data analysis).

• High attention to detail and accuracy with numbers and documents.

• Clear written and verbal communication; confident following up with suppliers and stakeholders.

• Ability to manage multiple priorities and meet deadlines.

Desirable

• Degree or diploma in supply chain, logistics, business or commerce.

• Experience in the automotive industry, especially vehicle (RoRo and container) imports.

• Knowledge of Australian customs and biosecurity requirements (incl. BMSB).

• Experience with Pentana

• Mandarin language skills, to support communication with factory teams.

Personal attributes

• Proactive, and follows issues through to resolution.

• Analytical, curious about the numbers behind cost and performance.

• Organised and calm under pressure.

• A collaborative team player, happy to help wherever needed.