INFORMATION KNOWLEDGE MANAGEMENT ARCHIVIST SPECIALIST

Location: Bydgoszcz, Poland

Security Clearance NATO Secret

Reference No SA RFP JFTC 18-24 / Bydgoszcz

Deadline For Application 15/10 /2026

Skills, Knowledge, Experience Required

• At least 3 years of experience working in a central headquarters administrative role including archiving and managing classified material and experience with:

• an automated document management system,

• an automated staffing management system,

• information content management of information management portals

• A t least 3 years of experience of distance learning processes and digital content creation

• Minimum Bachelor Degree or Higher Secondary education. Native English language speaker or individual presenting very good command of spoken and written English, with a proven ability to communicate effectively orally and in writing at the level of (SLP) NATO STANAG 6001 - 3333 (Listening, Speaking, Reading and Writing). To meet this requirement, the Contractor must provide one of the following pertaining to the Key Personnel’:

• NATO STANAG 6001 – 3333 certificate ,

• Common European Framework (CEF) B2+ Vantage+ certificate,

• Council of Europe (COE) B2 Vantage certificate,

• Association of Langue Testers in Europe (ALTE) level 3 Independent User certificate,

• Cambridge ESOL – FCE certificate,

• International English Language Testing System (IELTS) - level 5 certificate.

Duties/role:

• Implementing procedures and guidance on archiving and document management received from JFTC divisions and SAG, supporting staff efficiency in preparation for NATO 2030;
• Writing and maintaining directives on records management and archiving, contributing to the development of JFTC’s digital backbone;
• Executing policy and issuing guidance on all matters related to archiving training and exercise data within JFTC;
• Receiving guidance and advice from the IKM/CR Branch Head on document appraisal, and assessing—together with the Branch Head—the permanent value of documents and their information content;
• Managing the appropriate disposition of inactive records through archiving in NATO Archives or destruction, and ensuring the process is properly recorded;
• Ensuring JFTC staff have appropriate access to records, using electronic accreditation where possible, to enhance the CG decision ‑ making process in support of the NATO 2030 concept;
• Managing the digitisation of paper records and indexing them for further digital use or archiving, thereby modernising processes for the digital age;
• Cataloguing collections, producing statistical information, and managing records by creating inventories and taxonomies for both electronic and paper documents.
• Preparing record ‑ keeping systems and procedures for archiving and for the retention or destruction of records;
• Providing JADL courses to newcomers and existing staff on IKM tools (EDMS, TT+, NIP, MS Outlook), designing and developing interactive training systems, and ensuring compliance with NATO standards (e.g., SCORM) and security policies;
• Designing and coordinating JADL course features and content, delivering instructional design and content management expertise, improving content presentation, and participating in user meetings to plan maintenance and enhancements;
• Providing hands ‑ on training to newcomers and existing staff on IKM tools (EDMS, TT+, NIP, MS Outlook);
• Assisting and supporting the Central Registry during events, planning conferences, and exercises as directed by the IKM/CR Branch Head.

Additional information: If you are interested, for further information, please contact the point of contact for this offer. VECTOR SYNERGY sp. z o.o., ul. Marcelińska 90, 60-324 Poznań, NIP PL7811857270, REGON 301575740, KRS: 0000369575

Rejestr Przedsiębiorców KRS prowadzony przez Sąd Rejonowy Poznań – Nowe Miasto i Wilda w Poznaniu, VIII Wydział Gospodarczy KRS, kapitał zakładowy wynosi: 73.852,80 złotych wpłacony w całości, TEL +48 616684500, FAX +48 616684501, www.vectorsynergy.com , [email protected]