INFORMATION KNOWLEDGE MANAGEMENT ARCHIVIST SPECIALIST - SOW

INFORMATION KNOWLEDGE MANAGEMENT ARCHIVIST SPECIALIST Location: Bydgoszcz, Poland

Security Clearance Valid NATO Secret

Reference No SA RFP JFTC 13-24 / Bydgoszcz

General Description The JFTC IKM/CR requires additional expertise, an IKM specialist/archivist who will enhance the records management capacity, provide CG and staff with immediate access to important records they need to fulfil their mission. The main aim of this project within the predefined timeframe is to archive all information from past exercises, training data and information/data from all functional areas including PAN, Mission & NATO Secret Network. Within this project, the Contractor would collect inactive NATO records of permanent value with a view to ensuring the long-term preservation and access, as well as to transferring them to NATO Archives in NATO Headquarters. In order to support these processes, the development of archiving procedures and policies, processing of legacy data for archiving purposes would be necessary. The pandemics shown that NATO needs transformation in various domains and one of them is learning. It has been proven that some knowledge can be effectively conveyed by e-learning. Therefore, an incumbent should provide JFTC with specialised skills to design, develop and maintain JFTC owned online courses. The constantly growing number of participants from event to event and the development of a wargaming section in the Training Exercise Enablement Division – creates noticeable increasing workload for Central Registry personnel. In order to seamlessly support the above mentioned activities and the JFTC mission Central Registry staff requires support with civilian expertise. Within the IKM/CR Branch the Contractor's main responsibility is to enhance the Records Management capacity. Skills, knowledge, experience required :

• Education : Minimum Bachelor Degree or Higher Secondary education.

• At least 3 years of experience working in a central headquarters administrative role including archiving and managing classified material and experience with:

• an automated document management system,

• an automated staffing management system,

• information content management of information management portals.

• A t least 3 years of experience of distance learning processes and digital content creation

Duties/role:

• Implements procedures and guidance on archiving and document management received from JFTC divisions and SAG supporting staff efficiency in preparation to NATO 2030.
• Writes and retains responsibility for maintaining directives on records management and archiving. Key tasks in helping develop JFTC’s digital backbone.
• Executes policy and issues guidance on all matters regarding archiving of all training and exercises data within JFTC.
• Receives guidance and advice from IKM/CR Branch Head on the appraisal of any JFTC documents, including exercises and training data, and assesses together with IKM/CR Branch Head the permanent value of the documents and the information contained therein.
• Manages the appropriate disposition of all inactive records through archiving in the NATO Archives or destruction, ensuring the disposition is recorded.
• Ensures JFTC staff have appropriate access to records, whenever possible using electronic accreditation of staff members, in order to enhance CG decision making process in support of NATO 2030 concept.
• Manages the digitization of JFTC records in paper form and index them for further digital use or archiving. In doing so they modernize processes for a digital age.
• Catalogues collections, produces statistical information and manages information and records by creating inventories of and taxonomy for documents and document groups, both electronically and in paper form.
• Prepares record-keeping systems and procedures for archival and for the retention or destruction of records.
• Provides JADL courses to all newcomers and existing staff on IKM tools, i.e. EDMS, TT+, NIP and MS Outlook. Designs and develops interactive training systems in support of distance learning, desktop learning, distance services and distributed information processing. Ensures compliance with NATO standards (e.g. SCORM), security policies and procedures.
• Designs and coordinates JADL course features, interactions, navigational tools and content.
• Provides content management, instructional design and computer authoring expertise. Performs content presentation improvements and upgrades.
• Reviews and edits all content for consistency in style, language and reusable content.
• Participates in status meetings with the users to discuss products site maintenance, future planning, modifications and enhancements.
• Provides hands-on training to all newcomers and existing staff on IKM tools, i.e. EDMS, TT+, NIP and MS Outlook.
• Assists and supports the work and functioning of the Central Registry during events, planning conferences and exercises as needed and directed by IKM/CR Branch Head.

Additional information: If you are interested, for further information, please contact the point of contact for this offer. VECTOR SYNERGY sp. z o.o., ul. Marcelińska 90, 60-324 Poznań, NIP PL7811857270, REGON 301575740, KRS: 0000369575

Rejestr Przedsiębiorców KRS prowadzony przez Sąd Rejonowy Poznań – Nowe Miasto i Wilda w Poznaniu, VIII Wydział Gospodarczy KRS, kapitał zakładowy wynosi: 73.852,80 złotych wpłacony w całości, TEL +48 616684500, FAX +48 616684501, www.vectorsynergy.com , [email protected]