Information Specialist

Information Specialist (Navy ERP )
Arlington, VA
Full Time | On -Site

Responsibilities for this position include:

· Prepare entries and input, track and monitor data for inclusion in various information systems (Navy ERP, CAMIS (Contracting Administration Information System), and COBRA (Computer Optimized Batch Reconciliation Application).

· Execute database inputs for both commercial and agency-specific systems (Navy ERP, Code 08 Execution Website and Microsoft Excel) as required. Prepare and distribute routine financial reports.

· Post obligations into official DON and ONR systems (Navy ERP, Code 08 Execution Website and Microsoft Excel) within two days of receipt, ensuring that all obligations received during the month are posted before the execution systems (Navy ERP) close. Process standard queries in the execution systems (Navy ERP).

· Monitor the ONR 08 Financial Management E-mail Box on a daily basis. File funding document acceptances and contractual documents into the applicable ONR 08 share drive folders on a daily basis. Maintain hard copy and electronic filing and record keeping systems to facilitate retrieval and historical record maintenance as required by Code 08 or other pertinent entities. Retrieve archived documents within sixty minutes of request for retrieval.

· Monitor outstanding commitments and funding document acceptances by contacting points of contact (POCs), preparing and tracking progress of a weekly status report to be distributed via email to program managers and Business Financial Managers (BFMs).

· Perform system queries to confirm funds on each funding document acceptance are obligated in applicable execution system.

· Use a variety of software programs (Microsoft Suite and Microsoft Excel) including word processing, database, graphics, website, spreadsheet, and project management applications, as well as other custom applications to perform agency-specific administrative tasks.

· Prepare a weekly execution report by Program Element (PE)/ Project using ONR 08’s execution website.

· Manage the allocation request intake process, maintain logs containing same day receipt of requests, monitor to ensure allocation actions are completed within three days, and prepare weekly status and metrics reports.

· Maintain hard copy and electronic filing and record keeping systems to facilitate retrieval and historical record maintenance as required by Code 08 or other pertinent entities.

· Maintain logs in iConnect and Audit Response Tool (ART) and other various databases, prepare and print reports. Archive electronic and paper documents within two days of receipt. Retrieve archived document within sixty minutes of request for retrieval.

· Prepare and track funding documents, correspondence, reports, and tabular data from drafts provided by Code 08 personnel and edit for spelling, punctuation and grammar. Ensure formats conform to Department of the Navy and ONR procedures.

· Understand and adhere to accepted correspondence protocols. Draft routine funding documents or one-to-two-page letters in standard formats within sixty minutes.

· Greet visitors, communicate messages, and answer telephones (when applicable). Route calls appropriately. Take and forward accurate and complete messages.

· Distribute incoming mail, faxes and emails. Mail, fax or email outgoing correspondence and funding documents.

· Coordinate and monitor meetings, appointments, schedules and facilities as requested by Code 08 personnel.

· Provide direct support for presentations, conferences, events and other meetings as requested by Code 08 personnel.

· Duplicate, collate and assemble material in proper order. Provide and maintain duplicates as required.

· Handle and track in-coming and out-going checks, ensuring management control policies and procedures are followed.

· Maintain and administer office operating supplies (when applicable).

· Provide support to ONR program officers, ONR administrative contracting officers, and ONR administrative grants officers to research and resolve payment and accounting problems on contracts and grants administered by ONR.

· Perform other duties as assigned within scope of this contract, which may include but not limited to: filing, faxing, copying, and reviewing incoming funds, setting up video teleconferencing for Code 08 personnel and posting of financial management obligations.

· Knowledge of PR (Purchase Requests) and how to handle them

Basic Qualifications:

· Possess High School diploma.

· Possess two (2) years of experience in Navy Financial Management.

Pay: $65,000.00 - $72,000.00 per year

Security clearance:

• Secret (Required)

Ability to Commute:

• Arlington, VA 22240 (Required)

Work Location: In person