Information Technology Project Manager

Project Manager – Technology & Systems Delivery

Part-time Contract

Overview

This organization specializes in delivering managed IT services, strategic technology consulting, and IT leadership solutions to emerging pharmaceutical and biotechnology companies. Its services help clients reduce the operational burden of managing internal IT functions, allowing them to focus on advancing their business objectives while leveraging innovative technology solutions.

The team offers an environment focused on collaboration, continuous improvement, and professional development, with opportunities to contribute to a growing technology services practice supporting the evolving needs of the life sciences industry.

Job Summary

The Project Manager – Technology & Systems Delivery will oversee a varied portfolio of technology implementation, infrastructure, and systems delivery initiatives for life sciences clients. Projects may include cybersecurity enhancements, cloud infrastructure optimization, applied AI/ML initiatives, enterprise application integrations, and laboratory and IT asset management.

This is a part-time engagement of up to 16 hours per week, primarily remote, with periodic on-site work in Massachusetts representing approximately 10% of the engagement. On-site activities may include project workshops, stakeholder discussions, and implementation support.

The Project Manager will be responsible for managing projects from initiation through completion, including scope, timelines, budgets, risks, and stakeholder communications. The role supports multiple concurrent workstreams across different technical disciplines, requiring consistent project governance and effective coordination.

The ideal candidate is a flexible, technically capable project manager who can quickly understand unfamiliar technology areas, translate complex technical requirements into actionable project plans, and communicate progress effectively to both technical and business stakeholders.

Experience working in regulated environments and the ability to maintain delivery momentum within a limited weekly schedule are essential.

Responsibilities

• Lead projects through the full delivery lifecycle, including project initiation, scope definition, scheduling, budget management, risk and issue tracking, and change control.
• Maintain accountability for project progress, risks, dependencies, and outstanding issues while providing timely, consistent updates to client stakeholders and internal leadership.
• Coordinate multidisciplinary project teams consisting of consultants, client IT and security personnel, business stakeholders, and external technology vendors.
• Organize and facilitate requirements sessions, technical planning meetings, design discussions, and validation workshops. Document decisions, track action items, and ensure outstanding questions are resolved.
• Monitor project financials, including budget utilization, resource allocation, forecasting, and documentation of scope or contract changes.
• Apply established project management standards while adapting reporting, governance, and communication practices to the complexity, risk, and needs of each engagement.

AI-Enabled Email Security Implementation

• Coordinate the deployment of AI-powered email security and phishing protection solutions, including project planning, pilot execution, phased rollout, and end-user adoption activities.
• Collaborate with security and messaging teams to establish performance measures, coordinate vendor responsibilities, and track the resolution of implementation gaps.

Azure Virtual Machine Optimization

• Manage initiatives designed to improve Azure virtual machine sizing, infrastructure performance, and cloud operating costs.
• Review infrastructure assessment results, coordinate optimization activities with cloud engineering teams, and communicate realized or projected cost savings and performance improvements.

AI/ML Pilot Initiatives

• Coordinate structured pilot programs evaluating potential AI and machine learning applications, including data access, evaluation criteria, testing activities, and stakeholder feedback.
• Establish pilot governance through measurable objectives, defined evaluation periods, and formal go/no-go checkpoints. Document results and recommendations to support future investment and deployment decisions.

Enterprise Systems Integration

• Manage integration initiatives connecting enterprise applications and platforms, such as ERP, CRM, Salesforce, and laboratory information management systems (LIMS), using APIs, middleware, or direct interfaces.
• Coordinate data mapping, interface development and testing, implementation readiness, and cutover planning across business and technical teams.
• Track integration defects, facilitate issue resolution, and coordinate activities through production deployment and go-live.

Laboratory Instrument and IT Asset Inventory

• Lead initiatives involving the identification, documentation, tracking, and lifecycle management of laboratory instruments and end-user computing equipment.
• Coordinate asset data collection, tagging, and reconciliation with designated inventory systems and official records.
• Work with Quality and Validation teams when laboratory equipment records are subject to GxP controls or computer systems validation requirements.

Required Qualificatio ns

• Bachelor's degree in Business, Information Technology, Engineering, or a related discipline.
• At least five years of project management experience delivering technology implementations, infrastructure initiatives, or enterprise systems integration projects.
• Demonstrated ability to manage multiple concurrent projects spanning different technical areas, including cybersecurity, cloud infrastructure, data and AI, systems integration, and asset management.
• Working knowledge of cloud infrastructure, preferably Microsoft Azure, enterprise application integration methods, and foundational AI/ML concepts sufficient to coordinate technical teams and communicate effectively with stakeholders.
• Strong understanding of project management fundamentals, including project charters, RAID logs, status reporting, budget and resource tracking, and change management.
• Experience with project planning and tracking tools such as Smartsheet, Microsoft Project, and Jira.
• Excellent written and verbal communication skills, including the ability to facilitate structured meetings and explain technical information to nontechnical audiences.
• Experience in life sciences, healthcare, or another regulated industry is highly desirable.
• Availability to work a consistent schedule of up to 16 hours per week, with flexibility to attend on-site activities in Cambridge, MA approximately 10% of the time.

Preferred Qualifications

• PMP, CAPM, or an equivalent project management certification.
• Smartsheet Core Product Certification or practical experience using Smartsheet for project portfolio or PMO management.
• Familiarity with GxP quality requirements, 21 CFR Part 11, and computer systems validation (CSV) principles.
• Exposure to cybersecurity delivery, cloud financial management (FinOps), or AI/ML implementation methodologies.
• Experience managing third-party vendors, consultants, or subcontractors under fixed-scope or time-and-materials engagements.

Key Competencies

• Adaptability: Ability to transition between security, infrastructure, data and AI, and systems integration initiatives while maintaining consistent delivery standards.
• Clear Communication: Ability to translate technical details into understandable project plans, risks, decisions, and status updates for diverse audiences.
• Stakeholder Collaboration: Skilled at building productive relationships with client sponsors, technical teams, vendors, and internal delivery personnel.
• Project Organization: Maintains accurate documentation, reliable reporting schedules, and well-organized project records suitable for review in regulated environments.
• Analytical Problem-Solving: Identifies risks early, resolves cross-functional dependencies, and removes obstacles to maintain progress across competing priorities.

Work Location and Schedule

This is a part-time engagement of up to 16 hours per week. Work will be performed primarily remotely, with on-site attendance in Cambridge, MA required approximately 10% of the time for project workshops, implementation and cutover activities, and stakeholder meetings.

Workload may fluctuate around major deployment milestones, pilot evaluation deadlines, and quarterly reporting periods. Weekly hours will be distributed across active projects based on delivery priorities, with flexibility to accommodate periods of increased project activity.