Inspections Admin Assistant

Results Statement: I am accountable for producing the following results:

Providing the administrative tasks related to vehicle inspections, maintenance records, and compliance documentation. Supporting the Inspection Manager and the Inspections Department.

Essential Job Functions

• Organizing inspection reports, ensuring they meet regulatory requirements.
• Assist in preparing and submitting necessary documentation to regulatory agencies.
• Handles all work processing, filing and record-keeping for Inspections Department. Assists lead personnel in those activities as needed.
• Receives and relays calls for departmental assistance by employees, agents, drivers and others. Provides necessary follow up to make sure tasks are completed.
• Assists with shipping and receiving tasks including documenting shipments and checking inventory levels.
• Assists in basic data entry tasks and report generation related to fleet maintenance and
• compliance
• Works via telephone, computer and in person as needed.
• Performs other administrative tasks as assigned by senior team members.

Essential Skills and Experience

• High School Diploma (or GED/High School Equivalence Certificate); additional education or certifications in logistics or administration is a plus
• Ability to answer phones, maintain accurate correspondence and field/answer all routine and non-routine questions.
• Excellent verbal and written communication skills. Ability to convey information effectively and provide others with a clear understanding of information.
• Excellent organizational skills and the ability to develop systems and processes.
• Excellent attention to detail and accuracy.
• Ability to work independently on assigned tasks as well as to accept direction on given assignments.
• Use keyboard, mouse, 10-key calculator, and proficiency with office software and tools including Microsoft Office Suite.

Nonessential Skills and Experience

These are desirable, but not necessary, aspects of the job.

• Truck industry experience.

Essential Physical Requirements and Work Environment

• Ability to maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include: sitting, standing, or walking for extended periods of time; operating office equipment; and lifting up to 25 pounds.
• Visual Acuity; ability to see and hear within normal parameters, must use hands and fingers to use keyboard and mouse; operate equipment or controls; reach above shoulder heights, below the waist; or lift to file documents or store materials throughout the work day. Proper lifting techniques required.